Sales Tax on Internet Sales

Online Retailers to Collect Sales Tax

 

Internet sales tax has been a hot topic lately because sales tax and other mandated taxes will soon be collected by online retailers. Providers that reach the minimum and new economic Nexus limits will be required to collect sales tax as a result of the recent Supreme Court ruling in South Dakota v. Wayfair. In the past, a physical presence in the state was needed to establish physical Nexus. Now that has all changed.

Fleetistics’ plan of action.

An advance letter was sent to all customers and prospective customers on October 8, 2019, explaining the coming changes.

  1. Until Fleetistics begins to collect sales tax, customers should continue to pay all taxes related to products and service purchased from Fleetistics to their sales tax authority.
  2. If you have not paid applicable taxes on the products and services purchased from Fleetistics (formerly GPS Fleet Solutions), you need to do so quickly, per your purchase agreement and standard accounting practices.
  3. It has been our experience that failing to pay taxes for any and all online purchases may flag your company with your state Department of Revenue (DOR) leading to an audit. Audits are time consuming, expensive and can lead to interest and penalties, and even the cost to defend Fleetistics.
  4. If taxes have not been paid, paying the taxes before 2020 may be a way to reduce your current year tax liability.

Your sales tax responsibility.

Current and former customers are responsible for reporting and paying all taxes until such a time that Fleetistics collects sales tax on behalf of customers. Paying sales tax for online purchases is a standard accounting practice and well known to accounting professionals. This is likely already being handled by your accounting department but confirming prior to an audit is a prudent step. The responsibility to pay tax for online purchases for all products, and possibly services, may go back seven years or longer. Fleetistics is working to establish a tax collection process per the Supreme Court ruling to remit sales tax on behalf of customers across all 50 states and has a target date of 1 January, 2020 to begin.

What to do if you owe sales tax.

Fleetistics is not a licensed authority on taxes and the content herein is solely Fleetistics’ opinion, so be sure to consult your accounting and tax professionals for advice. It seem logical that if you voluntarily pay any sales tax owed before being audited, you are more likely to avoid interest and penalties. This may be done to encourage companies to come forward and pay back taxes. Local government would avoid the cost of audits and legal proceedings to fine and collect back due taxes. If taxes have not been paid, your company is at risk.

We are communicating this to you because it represents a major shift in how business is done online and with Fleetistics. It is an opportunity to review your standard accounting practices to ensure the proper handling of all online purchases. Any company selling you goods and services should be transitioning to collecting and paying sales taxes. If they are not, they are doing your company a disservice and are unlikely to remain in business. It is Fleetistics’ belief that there will be so many companies failing to implement this important process. State tax collection agencies may be busy for years prosecuting cases. Those doing it right will avoid the hassle and may continue doing business with less DOR scrutiny.

Fleetistics sincerely appreciates your business and the strong working relationship built over the years. We believe this change is a good one even with a significant increase in cost and effort to implement this program nationwide.

Out of State Ticket – Avoid Losing Your License

Dealing With An Out of State Ticket

Getting a ticket in another state can be a challenge to deal with. The thought of returning to Massachusetts to go to driving school, traffic court or pay a fine can be overwhelming. The good news is that Tampa based Fleetistics offers the National Safety Council Defensive Driving Course which is often sufficient to address an out of state ticket if okayed by the court. Of course, this must go through the proper process.

Talk to the Judge or Traffic Court

NSC-Out-of-State-Ticket-DDC-Training-2

Call the court of jurisdiction to discuss the possibility of taking the NSC certified Fleetistics DDC course as a way to resolve the ticket without returning. Send them this URL https://www.fleetistics.com/resources/nsc/ and ask if taking this course will suffice. Be sure to take notes on who you spoke to and when. Get everything in writing and hold onto it for 5 years. If there is an error you do not want a warrant for your arrest. Once you provide the DDC certificate of completion ask for a letter for your files indicating you have satisfied the court.

 

 

NSC-Out-of-State-Ticket-DDC-Training-3

Defensive Driving Course

 

Fleetistics is the only active certified NSC DDC trainer in Florida. We offer a friendly atmosphere, comfortable conditions, and a friendly instructor. The day is long but we make it as painless as possible. If you enter with an open mind you will actually appreciate the safety refresher, especially if you have children you are working to protect.

The DDC course is a combination of instructor lead conversation and videos provided by the National Safety Council. You are required to complete the workbook and be in attendance for the entire course in order to receive your certificate. For more on registering for the course click this URL. https://www.fleetistics.com/resources/nsc/

Commercial Driver Training

Commercial fleet operators can utilize the NSC DDC training as part of a progressive discipline and training program for at-risk drivers. Employers can pay for the training or require the drivers to pay depending on the safety and training program offered. This step shows the driver you are serious but that you care enough to offer remedial training and a final opportunity to exhibit the driving habits required to avoid costly accidents and litigation. Employers have more to add to their defense if subjected to a wrongful termination lawsuit by a driver. Insurance companies may offer discounts if the training is provided 1-2 times annually to keep safety on everyone’s mind.

 

5K Honor Run Benefit Race Sponsored by PHSC

5k Honor Run Tampa FL

Fleetistics Supports 5K Honor Run

Sunday was the first inaugural 5k Honor Run hosted by North Tampa Chamber of Commerce and Pasco Hernando State College (PHSC) in Wesly Chapel, FL. The atmosphere was fun and energentic for 7:00 am on a Sunday. This benefit race was to raise money to help a wounded Marine living in the area. Certainly the Fleetistics Sherp ATV, named “Persistence”, represents the ongoing challenges faced by wounded veterans.

Fleetistics is a Veteran owned business that believes strongly in giving back to our community so we look forward with anticipation to the 2nd annual running. If your organization would like to schedule Persistence for an upcoming event, click here for more information. Likewise, if your organization or agency requires vehicles with flexibility for search & rescue or recovery, demos can be arranged. Contact us at 813-699-9062 to schedule.

Curbing Employee Theft

Employee theft comes in many shapes and sizes.

 

 

Employee sleeping in the cab

Defined as any stealing, use or misuse of an employer’s assets without      permission, employee theft hurts everyone. Employee theft, mostly time theft, is a real problem in our culture. Here are some examples of employee theft that come to mind.

  1. Selling company data to competitors
  2. Misuse of company assets
  3. Theft of time (being on cell phone) by not doing the work one is being paid to do

There is a trickle down effect caused by employee theft.

 

 

 

Eventually, it hits the consumer’s wallet in the form of higher prices. For that reason, stopping employee theft is good for us all. It keeps the business profitable, customers happy with prices that aren’t inflated, and honest employees more content and secure in their jobs.

Maybe we don’t spend enough time talking with clients about using their GPS data to prevent or expose employee theft, but it can be a great tool. A few years back, a client called me because they suspected foul play. This client recycles used cooking oil into other products. They noticed a marked reduction in the yield they were getting from the oil cleaning process. In an effort to understand what had changed, they looked back at their GPS tracking history. They spotted some unauthorized stops in their GPS tracking data, and called me to see what to do next.

oil tank

After creating a zone around the unauthorized stop location, we reprocessed several months of data against the new zone. Reports showed both history in the zone and a pattern. That was the information that told the story. Not too long after, the Baltimore Sun reported “Three charged in Hartford in $1 million scheme to steal used cooking oil.” You can get the whole story here.

It is so rewarding that Fleetistics and the products we represent make a measurable difference. Above all it reminds us when we are confronted with a real-world example like this. In this case, we had a part to play in stopping employee theft, and the trickle-down effects that theft would have had on others.

Two-Way Radio Over Cellular

Nationwide Two-Way Radios

 

Many service and construction companies miss the two-way radio service of the old days when Nextel push-to-talk (PTT) provided instant communication. As a result, when Nextel PTT was no longer available, dispatchers were dismayed at being forced into expensive cell phones. The good news is…it’s back…but better.

Finally, push-to-talk is back as push-to-talk over cellular (POC). Certainly, the obvious advantage is the coverage offered by cellular carriers, and the roaming agreements between them. Instant connections between Florida and California are reliable and efficient. You can broadcast to a single person or to a large group across North America!

Finally, POC is not for everyone because they don’t do everything smart devices do. For instance, if a company uses a smart phone to collect signatures or payment in the field, a two-way radio simply won’t work. An estimated 40-50% of all cell phone users today use their expensive smart phone for simple voice communication. In these scenarios there are major benefits to switching to two-way radios over cellular networks.

Two-Way Radio Benefits

  • Low cost, flat rate monthly bill
  • Roams across USA, Canada and Mexico
  • Instant connection to one or all radios
  • Works on Wi-Fi or cell network
  • GPS location and history for past 24 hours
  • Voice files are stored for 24 hours for review
  • Talk using an Android Tablet (iOS coming)
  • Direct connect between radio, app and dispatcher software on PC
  • 2 year warranty
  • IP-55 rated radio resistant to water and dust

 

GPS Tracking

Fleet Management

Phone Tracking

Tablets & Data