Fuel Savings – Something we can all agree on!

Fuel Savings are Critical to Small Business Survival

Submitted by Kim Spring, Business Analyst

According to the U.S Energy Information Administration (eia), the United States average fuel cost in 2021 was $3.01 per gallon. Today the national average has risen to $4.88 per gallon. That is a 61% increase in just 1-year. Fuel costs are a large portion of a fleet’s spend, therefore Fleet Managers across the nation are having to find innovative ways to save fuel. There are a lot of tips, tricks and technology that can assist fleet managers with fuel efficiency.

Sometimes when looking at the big picture we forget about the basics. Here are some simple steps to help beat high gasoline prices:

  • Reduce Speed – Each 5 mph over 60 mph is like paying an additional $0.15 per gallon of gas. By reducing excessive speed, aggressive driving behavior such as rapid acceleration and hard braking, less fuel will be wasted.
  • Vehicle Maintenance– Keeping your fleet vehicles well maintained will not only save fuel but also keep your fleet running smoothly. Newer vehicles tend to be more efficient than their previous model years, however having a diligent maintenance program can keep your vehicles on the road longer.
  • Reducing Idling – By avoiding excessive driving fleets can harness the savings of this low hanging fruit. For every hour a vehicle idles it burns approximately 1 gallon of fuel.
  • Identifying and Reducing Fuel Fraud – Unfortunately fuel fraud is a fact of life for most fleets and can be very costly. Having tools in place to help prevent and stop fuel fraud with significantly reduce fleet fuel spend.

Tools to Increase Fuel Savings

Armed with the basic steps above in mind, fleet managers can implement tools to provide them the data they need to monitor fuel spend to increase fuel savings. Telematics solutions have been widely adopted across fleets for this purpose. These tools give fleet managers the power to monitor speeding, idling, harsh driving behavior, vehicle maintenance etc. using dashboards and reporting.

Fuel trend reports allow fleet managers to identify areas for improvement and coach drivers as needed. Performing vehicle inspections is also key to maintaining fleet vehicles. Regularly checking tire inflation, maintaining oil and using the right air filters also impact the vehicle’s overall fuel economy.

Fuel Cards for More Control Over Fuel Spend

Another substantial fuel savings technology is introducing a Fuel Card program. Fuel cards are flexible and some even offer rebates on fuel purchases. Some advantages to fuel cards include:

  • Better protection for fleet fuel spend/fraud – Set custom limits on total spending, approved locations and time-of-day use.
  • Automated fuel expense reporting – No more manual receipt collection and data entry.
  • Real-time fuel tracking tool -Allows problems to be identified and solved before adding to month over month fuel costs
  • Performance monitoring – Poor mileage may indicate inefficient driving habits or maintenance needs.
Many of the major fleet fuel card providers integrate with Telematics solutions. This allows fleet managers to compare mileage entered at the pump to actual odometer reading from the vehicle. Telematics monitors mpg and fuel tank levels and rules can be implemented to highlight any areas where there might be a spike in fuel spending.

The key to successfully reducing fleet fuel spend comes down to having the tools that work best to provide fleet managers with data, trends and reports that allow them to ability to really see how the fleet is operating on a daily basis.

For more information on Telematics solutions and Fleet Cards contact us today

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Benefits of Telematics (Part 4 of 5): Increased Driver Safety & Attractive New Incentives

When your company vehicles are loaded with telematics technology, it opens up a world of possibilities. Telematics does not only help businesses watch employee behavior. GPS tracking and video recording options can add additional driver safety! 

You wonder how driver safety factors in? Imagine this… A terrible storm strikes the coast of Florida while you have vehicles on the road. All but one return. You call the driver and no one answers the phone.

What do you do? 

If you didn’t have telematics software installed in the vehicle, there is very little that you can do besides calling the police and hoping for the best. But with GPS tracking, you can find the vehicle’s exact location and the driver inside.

Many people have been successfully rescued from life-or-death situations when every precious minute matters. Whether they are suffering from a heart attack or caught in a natural disaster, knowing where your drivers are is crucial.

But there are many other reasons why telematics software can increase driver safety. Let’s take a look at a few of the most important.

driver safety and telematics


No one wants to fall asleep behind the wheel, but it happens. Even when we are alert and careful, accidents can still occur. And whether it’s our fault or not, being able to walk away from a crash is a privilege – Not everyone is that lucky. That’s why driver safety is so imperative!

If your driver is incapacitated after a hit-and-run or if he or she goes off the road and is too injured to phone 911, telematics can alert your office, so they can quickly dispatch emergency personnel to the location.

Correcting Dangerous Behavior

Your employees may not like it when you notice that they are not wearing their seat belts or they are not braking enough, but correcting bad driving habits and discourteous behavior adds to driver safety because it can prevent accidents and save lives. 

You can use telematics data and camera footage as evidence to reinforce rules for your drivers and remedy potentially lethal mistakes before they cause an accident. Reward safe drivers and achieve increased driver safety by encouraging safe driving behaviors and practices. 

Telematics Intel for Enhanced Driver Safety

Your company vehicles, just like your phone, can track their current location, location history, and a chronology of your travels. It has the ability to determine when your vehicle is driven, where it goes, its speed, and whether it’s accelerating too fast or the brakes are hit too hard. Even cell phone or seatbelt use can be recorded!

Businesses that include telematics software are focused on driver safety for their employees, as well as their performance. This, in turn, improves driver retention rates, increases morale, and makes each driver feel motivated to be their personal best, especially with the addition of new incentives.

tax incentives

Driver Safety plus Attractive New Incentives

Driver safety is critical for fleet businesses, and both insurance companies and the government know it. When you demonstrate that you are taking every step possible to ensure that your employees drive safely, they reward you with new incentives.

If saving money on the bottom line is important to you, read on to learn about how you can write off telematics on your taxes and reduce your insurance premiums. 

Lower Insurance Premiums

A new fleet driver may be considered a risk by insurance providers, and as a result, the premiums for newly employed drivers are expensive! – Until they demonstrate that they are safe drivers.

Businesses are eager to reduce their insurance costs. They don’t want to put blind faith in drivers and play the waiting game. 

But is there another option? 


Even new drivers can save on their auto insurance with telematics.

To help new employees become more efficient and safe drivers, fleet owners can choose to install fleet telematics hardware and use the software to provide actionable reports. When combined with dash cams, driver behavior can be even better documented.

Insurance agencies commend these technologies and recognize their success in enhancing driver safety and preventing fraud. When insurances are made aware that your fleet is using telematics systems, they may offer you a lower premium right away. This is something you will need to shop around for. 

Telematics may also come into play if the insurance policy that you have purchased from your provider is dependent on mileage.

Not only will a fleet telematics system improve your driving team’s overall performance on the road, but in the event of an accident, the evidence recorded can prove your driver innocent or guilty. 

Tax Break Incentives

Company vehicle owners can find innovative ways to save expenses while remaining competitive with telematics technology! They can boost operational efficiency and help your business to meet the requirements to qualify for tax breaks. 

GPS tracking and telematics systems are getting a lot of attention from businesses because of this potential. 

But you need to have a strong grasp of the tax codes and do your own research if you want to maximize your savings. 

Qualified Fleetistic equipment may make your business eligible for the Section 179 deduction. Under Section 179, small businesses can write off the entire purchase price of certain equipment and technology within the first year of purchase.

For more information, use the link above to learn more. There is a good chance that you can receive compensation for your investment.

Also, there are fuel tax credits available for vehicles that operate off-road. Telematics can help you to document off-road vs on-road miles driven. 

Taking Advantage of New Incentives

One of the most critical components of fleet management is ensuring that all drivers and vehicles are safe. The government and insurance companies know this and they encourage you to use telematics to ensure the safety of your team. 

Insurance price reductions, fuel tax credits, and tax reductions are there for your company to take advantage of, so why aren’t you? Reduce your fleet insurance premiums and minimize your tax burden with Fleetistics telematics today!

This blog post series about the benefits of telematics will conclude with the next part. Stay tuned! And if you would like to take another look at our previous posts about this subjects, feel free to do it here:

Part 1

Part 2

Part 3

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Vehicle & Asset Telematics

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Benefits of Telematics (Part 3 of 5): Take-Home Vehicle Policy & Increase Company Profits

A take-home vehicle policy has become increasingly popular over the years. Keeping vehicles out of company parking lots or garages can save businesses and their employees’ money and time.

But how do businesses accomplish this successfully? Using telematics can be the key to improving efficiency in your fleet by including a take-home vehicle policy. 

When a GPS tracking telematics system is in place, it allows employers to track business vehicles no matter where they are on the road. By monitoring their vehicle locations, companies have the flexibility to let their employees take the vehicles home overnight. 

Allowing employees to clock in and out from home can reduce: 

  • Unnecessary mileage
  • Vehicle wear and tear
  • Fuel costs
  • Carbon footprint

In addition to industry-specific advantages, there are many ways companies can enhance their performance by providing staff individual responsibility for their vehicles.

driver enjoying the take-home vehicle policy

1. Responding to Emergency Calls

Before considering whether a take-home vehicle policy is good for your business, think about how you can make the most of it. Take-home policies may be a huge help to your operations and overall customer satisfaction if your service responds to after-hours or emergency calls. 

Response time is often decreased as well as overtime costs. By letting employees relax at home while on call, you can significantly reduce their hours in the office. 

2. Affordable Advertising

If your fleet of cars, vans, or trucks display your company’s information, you’ll have a distinct edge in terms of advertising. Allowing your employees to park on the street in front of their house or in their driveway serves as a billboard for your business.

3. Improve Vehicle Maintenance

Not only do fleet take-home policies increase vehicle longevity, but they also significantly lower their maintenance costs. 

For 8 years, Tacoma, Washington, and its outside consulting firm, Mercury Associates, assessed thirty take-home vehicles compared with thirty-four shared vehicles. The results were astounding! This study discovered that take-home vehicles lasted up to three times longer and repair costs were reduced by over 83%. 

4. Reduce Personal Use in Combination with a Take-Home Vehicle Policy

In the past, there have been many concerns about using a take-home vehicle policy. When entrusted with a company vehicle that doesn’t have a telematics system, employees might use their cars and trucks for personal use. When vehicles are used outside of work, it results in a serious disadvantage by straining budgets. 

But with fleet GPS tracking, companies can feel secure knowing where their vehicles are at all times. This fosters trust with employees and allows the take-home vehicle policy to be permitted without charging fees. 

Tracking driver behavior, mileage, and the health of a vehicle can help to facilitate good practices and proper vehicle use. With Fleetistics telematics systems, you can collect the data that is crucial to your bottom line and decide if a take-home vehicle policy is right for you.

take-home vehicle policy and increased company profits represented by a dollar bag

Not only Take-Home Vehicle Policy but also an Increase in Company Profits

If you are looking to reduce your expenses and increase your return on investment, Fleetistics telematics systems can do exactly that!

Once your management team can track vehicle routes, locations, mileage, and other valuable information, you’re well on your way to boosting your fleet’s profitability. 

Field service companies have a high cost of fuel and with gas prices skyrocketing, that’s bad news for your ROI. Fuel efficiency depends on how well your drivers behave. Bad habits can cost you large amounts of money. 

  • Aggressive driving
  • Speeding
  • Sitting idle 

When businesses use telematics data, not only does the management team receive a warning, but so can the driver using our driver feedback features. This gives them the opportunity to immediately correct their behavior and saves you gas and frequent employee turnover. 

Prevention is Key

Everyone knows that engine trouble typically begins as a small problem. When it goes unnoticed, it evolves into a bigger and more expensive issue. 

In the event of any engine trouble, Fleetistics telematics can notify you so that you can take action right away. By comparing current performance to prior data, these systems can determine if the engine is struggling. 

Receiving early notice that your vehicle needs maintenance can save you thousands of dollars in repair costs.

Not only that, but when your employees know you can monitor their driving behavior, they also drive more carefully, which prevents unnecessary damage to your vehicle. Whether they avoid accidents, flat tires, or excessive wear and tear, you save in the end.

One direct way you will save is on your insurance premiums. When your employees have clean driving records, your premiums will be cheaper. Your insurance provider may even reward you with reduced premiums just for implementing telematics!

You will have complete visibility into the use of each vehicle in your fleet once you have telematics data collected. By analyzing the data, you can cut operating costs and improve your workflow.

When you invest in GPS tracking and telematics, you can plan your operations precisely, easily implement a take-home vehicle policy, foster safer driving practices, and increase company profit.

Stay tuned for the next part of our series about the benefits of GPS tracking!

In case you have not seen the previous parts, here they are:

Part 1

Part 2


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More Benefits of Telematics (Part 2 of 5): Service Time Tracking & Hands-Free Mileage Log

In order to better appreciate how time monitoring may be applied in business and how it can enhance operations and profitability, it is necessary to first establish what precisely time tracking is.

Service Time Tracking

The goal of time tracking is to keep a record of how time is spent when your employees are working. If an employee is performing their job at a certain location, you can quickly find out an assortment of valuable data by using our telematics system, which not only tracks time but the exact location and so much more.

The knowledge and understanding the system collects is useful for both billing purposes and an in-depth analysis of operations in general.

Time tracking service

Time on Site

Time-on-site reporting using telematics is an extremely common practice among companies with a fleet of pickup vehicles, cargo vans, and tow trucks, but many other business models can benefit from this form of time tracking.

If your company provides a service or picks up or drops off products, you’ll need a method to verify whether your employee completed their task and if they did it on time. Proof of services rendered is an invaluable asset to your business, fostering employee accountability and higher customer satisfaction. 

Clocking-In Made Easy

The exciting benefit to this way of managing your payroll is freedom! When you use telematics systems, your employees have the freedom to get in the vehicle and start work right away. They do not have to waste time clocking in at a specific place to do their correct time tracking!

Instead of worrying about a paper time sheet or clock-in software, you can save your employees a trip.

Achieve Total Transparency

Total worker visibility is possible with Fleetistics telematics systems. When you monitor how many hours your staff puts in each day, it prevents disputes over compensation, especially legal disputes. 

Reduce stress and save money by accurately tracking your employees’ time. From the start of their day, until the end, you can see where your workers are, how long they’ve been there, and where they are going. 

Service time tracking doesn’t just assist the business, it also supports employees and protects them. Monitoring activity allows workers and employers a comprehensive view of the employee’s work day and highlights all of their activities to safeguard them from being underpaid, overworked, or falsely accused of misconduct.

Truck driving time tracking

Hands-Free Mileage Log

Say goodbye to paper trails, broken laptops, and app glitches. Logging mileage by hand is not only time-consuming, it’s riddled with the possibility of human error. 

When your mileage is logged by a telematics system, you don’t have to worry about your employees keeping perfect records. With Fleetistics software, it’s all done for you so that your drivers can focus on what matters most.

Save time and increase productivity with a hands-free mileage log that is proven to put money back in your pocket. 

IRS Tax Exemptions

You can save money on tax exemptions by submitting reports that are in compliance with IRS regulations. 

Did you know that you can deduct $ 0.575 per mile? Keeping meticulous records is crucial if you want to take advantage of this tax break and save hundreds or even thousands of dollars every year. 

When you use the Fleetistics GPS system for tracking, you can breeze through your yearly IRS compliance reports. Saving the mileage data for your vehicles will boost your business by giving you the proof you need to claim the greatest amount of tax exemptions.

Mileage Reimbursement

If you reimburse your employee’s fuel costs, a telematics system can make this process easy and simple. Not only will you be able to precisely calculate how far they drove, but you can also see where they are driving. 

By using GPS tracking, you can pay your employees for exactly how much fuel they used on the job. Let the data speak for itself based on their mileage and location so that personal travel and work-related travel remain separate.

Fleet management has never been simpler! With our service time tracking solutions, and by tracking location and mileage automatically, reporting business expenses becomes a seamless process that you can count on.

By the way, have you seen part 1 of our blog post series about the benefits of telematics/GPS tracking? You can find it here!

Vehicle & Asset Telematics

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Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing