4 Great Benefits of Including a Camera with Your In Vehicle Monitoring System (IVMS)

Whether it is an advanced telematics system, a Global Positioning System (GPS), or simply an app for a smartphone or tablet, having something to collect and report data is extremely beneficial to your business. These electronic devices are referred to as “in vehicle monitoring system” or “IVMS” for short. IVMS are used to sense and send data about the activities of a vehicle and the behavior of the driver.

Today, we will be focusing on one of the most effective electronic devices for in vehicle monitoring – the camera. If you have ever wondered who was to blame for a collision or if your employees are driving safely, a camera will offer you accurate answers and peace of mind. 

When you have a dashcam that records outside and in your company vehicles, it can provide you with more access to your drivers’ behavior than ever before. In this article, you will discover four incredible ways that a camera included with your in vehicle monitoring system can improve your business.

CrewChief T2 Dashcam Night Vision IR

1. Help New Drivers Improve

Dashcams and cab-facing cameras allow fleet management teams to receive unparalleled insight. Live footage of their assets and staff can be clearly monitored and recorded for future review. 

Crystal-clear, HD video is an invaluable addition to any in vehicle monitoring system because it reveals a deeper understanding of the data. When driver behavior is risky, it’s easier to sit down with your staff and show them a video than a report sheet. 

An employee cannot deny their own actions caught on camera. Paired with a positive attitude to succeed, the evidence can be used as a learning tool.

Knowing that the camera is always rolling may be worrisome to new drivers, but with supportive guidance and training, they can grow to appreciate it. 

Sometimes it’s hard for new drivers to catch their own mistakes; However, when they see it on screen, it’s impossible to deny. Once they have accepted their bad habits, they can begin to make a conscious effort to remedy them.

2. Cut Training Costs

If you invest in driver evaluations and training, you might give all your drivers the same training. But the cost of that training can be substantial. 

Since in vehicle monitoring systems allow you to continuously monitor driver behavior, you can determine which drivers require training and which ones don’t. Systems using artificial intelligence identify and store the events of interest so you don’t have to comb through hours of video to learn what you need to address. You can also identify what specific areas drivers need more training in to create a strong team of skilled, efficient, and safe employees. 

IVMS with cameras can help you to tailor training around your drivers’ needs. When you customize lessons to their personal skill set, you reduce company costs and increase your entire team’s proficiency.

In-Cab Video System for Fleet Management

3. Eliminate Fraudulent Claims

When collisions occur, dashcam footage can provide hard evidence of who is at fault. You can see exactly how your staff was driving before the incident and if he or she was wearing their seatbelt, texting, or nodding off. 

You can review the video of the crash itself to decide who was to blame and give it to your insurance company to prove it. If your drivers are innocent and fraudulent claims are made, the recorded video footage can give you the edge you need to be found innocent in court.  

This is a big reason why many insurance companies will provide special discounts to businesses that use in vehicle monitoring systems to collect data about fleets and their driving behavior.

4. Increase Employee Morale

When putting in place new systems for monitoring vehicles, it is essential to have an open dialogue about the expectations your company has. Demonstrate to your staff how this contributes to their safety, and then develop a program based on it.

Involve your drivers and present a positive view of the cameras. They are a tool that can assist them in becoming better drivers and protect them from being a victim of fraud.

Inspire them to exhibit positive behavior, and be sure to acknowledge their successes. Establish both group and individual goals for your drivers to present them with a challenge and the opportunity to earn rewards.

In Vehicle Monitoring System Near Me

If you are interested in installing an IVMS in your commercial vehicles in the Tampa Bay Area or anywhere in the US, contact Fleetistics today! We will speak with you about your needs and tailor a solution to suit your company. If you have any questions or concerns, we will be happy to address them and help you to decide how telematics systems can benefit your business.

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How Can Telematics Reduce the Dangerous Risk of Driver Fatigue?

According to the National Highway Traffic Safety Administration (NHTSA) driver fatigue causes 100,000 collisions per year which leads to the injury of over 40,000 people. More than 1,500 lives are lost. 

Even more concerning is the fact that this number is only an estimate. Why? Because law enforcement may overlook driver fatigue as the cause of many accidents.

Is your fleet management team staying on top of driver fatigue? Without telematics software, it’s difficult to keep track of driver hours and when (or if) they take their breaks. 

Your drivers can easily comply with the United States Department of Transportation through the use of customizable fatigue management reporting tools. These tools are made possible by fleet GPS monitoring, known as telematics software. By adjusting your business’s tools to meet the requirements of specific fatigue legislation you can feel at ease knowing that your drivers will be alerted when they need to take their breaks.

blurred vision from driver fatigue

What is Driver Fatigue?

Driver fatigue is a state of being very tired, drowsy, or worn out, which makes it hard to concentrate. This causes drivers to have a delayed reaction when split-second decisions may be the difference between life and death. When tiredness makes it hard to make quick decisions on the road, ‭everyone’s safety is threatened.

Fatigue can happen to the best of us. What’s most important is that we identify the reasons and catch the signs before it’s too late.

Driver fatigue can be caused by:

  • Physical exhaustion
  • Inconsistent sleep patterns
  • Insufficient naps or breaks
  • Medication that causes drowsiness
  • Health problems or disorders

Noticing the signs of driver fatigue can help to save lives. According to the CDC, its effects are much like being under the influence of alcohol. Drivers should pull over and rest immediately if they experience:

  • Disorientation
  • Lack of focus
  • Microsleeps
  • Loss of peripheral awareness
  • Forgetfulness
  • Drifting lanes
  • Delayed reactions

Driver Fatigue Legislation

Maximum driving and work hours are set for commercial truck drivers by the US Department of Transportation, but this doesn’t take into account other commercial vehicles. Your drivers may not have any regulations guiding them through safe practices. 

But the good news is a fatigue risk management system (FRMS) can help any business fight driver fatigue. Fleetistics telematics software is your greatest ally when forming an FRMS by offering your fleet management real-time data and your drivers easy and accurate reporting.

reducing risk of driver fatigue with telematics

Fleetistics Telematics Software Solutions for Driver Fatigue

The majority of GPS tracking and telematics hardware is hosted by software that can determine the time and distance of a journey, but it can do so much more.

Fleetistics software can:

  • Alert the driver and office when vehicles are driven for an excessive amount of time
  • Alert for breaks/rests
  • Provide electronic logs/reporting to record hours on the road and break times.
  • Identify distracted driving behavior
  • Identify impaired driving behavior
  • Monitor speed
  • Catch hard braking

In addition, we highly recommend that you install dashcams and cab-facing cams in your commercial vehicles. This will allow you to record and save video of an accident for insurance purposes (and in the case of a lawsuit). Accident reconstruction telematics and liability can give you crucial information that could save you thousands if not millions of dollars. 

Vehicle cameras can also help your fleet management team to monitor drivers in real-time for visible signs of trouble. From nodding off to yawning excessively, these indications of driver fatigue cannot be caught through technology alone. But a keen eye can make a huge difference. 

If you’re ready to start your own fatigue risk management system and want the assistance of technology to make it easier, talk to a Fleetistics representative today. We can answer all of your questions, including if fleet management solutions are right for your business. 

You can combat driver fatigue effectively, and Fleetistics can help!

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Improved Fleet Management Operations with Reporting

A better grasp on your fleet management operations is rooted in a deeper understanding of your commercial vehicles. This will allow you to cut expenses while also increasing the effectiveness and productivity of your business’ operations. 

But how can you get the information? By using effective telematics reporting.

What is Effective Reporting? 

Flexible reporting customization allows you to tailor the information you receive to match your company’s needs. GPS telematics reporting can offer you a clear picture of your fleet’s productivity by allowing you to compare your fleet’s day-to-day activities. These can help you to identify areas of focus that can improve your drivers’ speed, performance, and profit. 

The challenge for fleet management operations is recognizing which information is valuable and why. Fleet managers may achieve this with thorough reporting with Fleetistics.

Fleet management operations

Reporting Safety

Some of the most dangerous driving habits include: 

  • Speeding
  • No Seatbelt
  • Cell Phone Use
  • Harsh Braking
  • Fast Acceleration

Your telematics system with Fleetistics will provide you with critical data on your drivers’ behavior. The reports can help you to guide your drivers to develop better habits that keep everyone safer. 

In addition, you may use telematics reporting to see how well a particular driver is improving after you have spoken to them or given them additional training. 

Some drivers may find it useful because it brings awareness to unconscious habits. They may not know they practice unsafe driving behaviors until you bring it to their attention. As they make a conscious effort to correct those behaviors, reports offer an accurate assessment of how well they are doing.

Track Vehicle Health

Knowing the health of your vehicles can help you to budget more accurately and reduce financial strain, which is a decided benefit for your fleet management operations When you take the time to observe patterns in the repairs you’ve received in the past, it can assist you to plan ahead for the future. By predicting when they will happen, you will reduce the frequency of unexpected commercial vehicle maintenance and eliminate the negative impact it can have on your business. 

Repairs don’t have to be a surprise. You can learn a lot about the health of your commercial vehicle and be easily notified of necessary repairs or regular maintenance requirements.

With Fleetistics’ telematics reporting, you don’t have to depend on your drivers to tell you about noises, smells, or other signs of trouble. You will be alerted if the tire air pressure changes, you need an oil change, or your engine is getting too hot. This also helps your company to stay on top of repairs and maintenance that could develop into more expensive problems if ignored.

Fleet Management Operations with Reporting

Increase Productivity with Reporting

By improving your uptime, you get the most out of your vehicles. To minimize downtime and maximize your ROI, vehicles must be continually moving.

Keep your fleet “right-sized”  as much as possible by considering the time spent:

  • Arrivals 
  • Departure
  • Travel Duration
  • Idle Vehicles
  • Stopped/Unused Vehicles

With these in mind, telematics reporting can provide your fleet management operations with vital information that’s easy to sort through and benefit from.

Use this data to:

  • Optimize Fuel Use
  • Avoid Traffic
  • Schedule Employees
  • Find Better Routes
  • Change Driver Behavior

Fleet Management Operations with Reporting in Tampa Bay

Every day as a fleet manager, there is a lot of data that you have to process.  A lot of work goes into arranging and planning how to use this data to help your business grow and develop. Fleet management software may help you with your planning by providing you with detailed reports that explain only what you need. 

When you use Fleetistics management reporting, you can choose what information you want to monitor and what you don’t. Whether you want a real-time report of your driver’s performance and vehicle’s health or you have a specific goal to accomplish, Fleetistics telematics reports can help you to reach your business goals. Get in touch with one of our experts today. 

 

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How App Based Tracking Benefits Your Fleet – 2+ Advantages for You and Your Drivers!

Today’s fleets are more competitive than ever before. You must always be one step ahead of the game if you want to succeed, and integrating technologies can help you to achieve that. App based tracking software may be exactly what you need to increase your company’s bottom line and receive the recognition you deserve. 

Using a mobile fleet tracking application can benefit your fleet in many ways. Let’s take a look at a few of them now.

No GPS Hardware Necessary

You know that to manage your company’s commercial vehicles effectively, you must continually monitor your drivers. But installing fleet management gear isn’t possible in every circumstance. Sometimes you need flexible options. App based tracking allows you to keep track of your drivers regardless of their location or what vehicle they are in.

When you use app based tracking for mobile fleet management, you can receive the benefits of tracking technology without needing hardware installation. The only thing that a driver has to do is download an app to their mobile phone or tablet and turn on location services. After that point, a fleet manager or supervisor will be able to monitor the driver’s performance and track them in real-time.

app based tracking for commercial drivers

Track Them in Real Time

Many drivers love having a personal assistant in their pocket to help them to record and navigate their location. Fleet managers love that they can receive real-time information about their employees (not just their vehicles).

The use of a mobile tracking app enables fleet managers to monitor:

  • Time
  • Speed
  • Location
  • Distance
  • Acceleration
  • Cell Phone Use 

By knowing exactly where your employees are, you can better manage them, even from the comfort of your office. Send teams to particular jobs and designate a leader. While the crews are on the job, you can keep an eye on their progress and see when they are done. 

Direct Communication

You can also send messages and notifications to a specific driver’s smartphone. This can be beneficial as a direct channel for work-related communication when they are on the go. You can also warn them when their driving behavior is dangerous or help to navigate them through traffic.

Using Fleetistics app-based tracking software on a smart device eliminates the need for phone calls to and from your drivers or traveling personnel. Instant messaging makes it possible to communicate at any time and from any location.

use app based tracking for your drivers

Easily Track Time

It’s simple to keep track of the time your employees spend working. Know when their work day starts and when they leave, as well as their personal time, break time, and overall attendance. When you choose Fleetistics app based tracking, fleet managers will also receive daily reports in their inboxes through email!

App based tracking allows you to record accurate logs automatically. In addition, having the system automated makes it easier to keep track of deliveries. As a result, a driver can focus on driving and less time is wasted on passing along information

When does App Based Tracking Not Benefit Your Business?

It’s important to realize that apps are not always the right solution for your business. It has limited functionality that could prevent you from collecting data that is important to your company.

For instance, a tracking app will only work where they can receive a signal. If your drivers travel through the city, then signal strength may not be an issue, but if they drive through rural areas, you may run into multiple “dead zones.”

Dead zones also occur inside many buildings. If your employees walk indoors frequently and lose signal, their location will drift, giving you an inaccurate reading.

Other features like ELD or vehicle diagnostics require telematics hardware installed.

If you are interested in learning more about what app based tracking can do for your company, or if you need GPS hardware to meet your needs, contact us today!

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Tax Benefits: Are You Getting the Most out of Your Fuel Tax Credit (FTC)?

When it comes to saving money, fuel tax credits are a valued option for many businesses. Eco-friendly company practices have been an increasingly important source of tax credits for businesses over the last few decades. Alternative fuel sources are not only environmentally friendly; they also help your bottom line. 

However, taxes can be an enormous headache when your company has commercial vehicles. Because it’s not just the taxes that mount up; it’s also the record-keeping, the paperwork, and all that time preparing them! Fortunately, fleet management technology provides a way to streamline both your tax status and your fleet’s operations.

What is the Fuel Tax Credit? 

The alternative fuel excise tax credit is a financial incentive for businesses to make the switch to alternative fuels for all of their commercial vehicles. You can receive a tax credit calculated per gallon for:

  • Natural gas
  • P-Series fuel
  • Liquefied hydrogen
  • Propane gas
  • Compressed/liquefied gas from biomass

GGE (gasoline gallon equivalent) or DGE (diesel gallon equivalent) is used to determine how much of a credit you should receive.

How Do I Receive the Fuel Tax Credit?

To increase your bottom line, you always need to be planning for tax time. Running a business that uses commercial transportation requires an immense amount of carefully collected records that not only include how many gallons were used over miles of road but if those roads were private or public.

First, the tax credit is taken against the fleet’s alternative fuel tax liability. Then, the fleet can claim any additional fuel tax liability as a direct payment from the IRS.

man filling gasoline fuel - expecting fuel tax credit

Calculating Your Fuel Tax Credit

Telematics systems monitor the usage of vehicles and equipment, and consequently the amount of fuel they consume, through the use of sensors. As a result, they can help optimize gasoline tax credit claims while also reducing the amount of time and effort necessary to file claims.

GPS monitoring can also help you to determine how many miles you’ve spent on private roads vs public roads (because only public road mileage should be accounted for). 

Without telematics systems installed in your commercial vehicles, calculating your fuel tax credit can be complicated. Your risk of overclaiming and getting in trouble with the IRS is very real. Inferior telematics software has been to blame for overclaiming in the past, but refined telematics systems like Fleetistics fuel tracking will keep you on track! 

(Find most of the details in Public Law 114-41 and 26 U.S. Code 4041 and 4081.)

calculating tax considering fuel tax credit

Determining Your Fuel Tax Credit Based on Alternative Fuel Type

According to the US Department of Energy, liquefied natural gas (LNG) is 6.06 pounds per DGE, while propane is 5.75 pounds per GGE and 5.66 pounds per CGE (compressed natural gas). An excise tax of $0.183 per gasoline gallon equivalent (GGE) is imposed by the federal government on propane and compressed natural gas. As of 2022, the tax rate on liquefied natural gas (LNG) is $0.243 per diesel gallon equivalent (DGE).

But legal compliance is automated with fleet management solutions like Fleetistics telematics systems and GPS technology. When claiming fuel tax credits, for example, telematics hardware and software helps by supplying companies with an accurate electronic logbook and work diary.

Fleetistics Can Make Tax Time Simpler

Every three months, all truck drivers in the United States are required to submit a fuel tax report in accordance with the International Fuel Tax Agreement (IFTA). Your drivers are responsible for keeping track of their trucking hours of service. 

In addition, they have to save all of their fuel tickets and receipts. Why? Because their records have to coincide with the hours, dates, and addresses that are printed on those receipts! 

How much money have you lost through this tedious process and human error?

The precise calculation of gasoline can be made simpler with the help of a fleet management system. By using GPS fleet monitoring and electronic logging records, your business will no longer be a victim to driver and employee mistakes — errors that can result in expensive fines.

There are tax credits available that you can use to cut costs, but they also need to be calculated correctly.

Isn’t it time that you caught a break? Speak with one of our friendly and informative representatives today, and find out if Fleetistics is the right solution for your business!

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