Required in Cab ELD System Documents – How to Stay Compliant

What is required?

Beginning on December 18, 2017, a driver using an ELD must have an ELD information packet onboard the commercial motor vehicle (CMV) containing the following items:

 

FMCSA allows electronic documents

  1. A user’s manual for the driver describing how to operate the ELD;
  2. An instruction sheet describing the data transfer mechanisms supported by the ELD and step-by-step instructions to produce and transfer the driver’s hours-of-service records to an authorized safety official;
  3. An instruction sheet for the driver describing ELD malfunction reporting requirements and recordkeeping procedures during ELD malfunctions; and
  4. A supply of blank driver’s records of duty status (RODS) graph-grids sufficient to record the driver’s duty status and other related information for a minimum of 8 days.

The problem with a paper manual is keeping it up to date as the rules and technology changes.  FMCSA has acknowledged in their FAQ that electronic documents meet their requirements.

What’s the Solution?

ELD Info add in from Geotab

Never worry about having the required in vehicle documents, updates, and training again.  Just install the free ELD info add-in from the Geotab Marketplace.  You drivers can access it from their dashboard in Geotab Drive.  The add-in includes direct links to the latest versions of the required documents listed above (except for the paper logs required in the event of ELD malfunction).  It also has training videos, important contacts, announcements about updates to the app and workflow documents.  The add-in is absolutely free, but you must access the Marketplace from your MyGeotab account to install it.

 

GPS Vehicle & Asset Tracking Educational Webinar

Education is Key

GPS Vehicle & Asset Tracking Educational Webinar

Many fleet owners understand there is value in GPS vehicle and asset tracking technology but they don’t know where to begin or understand the overall technology. By not knowing what to ask or look for a fleet manager is subject to a sales person’s perspective, option, guidance or twist on a solution to stated fleet problems.

We’ve all heard education is power but it also money. If you are not educated and make a bad in investment, it will cost you or your company money. As in most industries and situations, there may be 3-4 ways to resolve an issue with a technology solution. In every industry there is low end, low-cost solutions all the way to expensive and complete solutions. Knowing what you need, understanding the technology and being clear on a process will ensure you get the right solution for the lowest investment.

NEMA Enclosures Explained

NEMA Enclosures

Rating system against intrusion.

NEMA Enclosure Rating Explained

NEMA is an organization that has developed an international standard for rating an enclosures resistance to various elements. Elements such as humans, moisture, debris, fire, temperature, pressure and other elements all determine an enclosures NEMA rating.

Understanding the NEMA rating can save you money in two ways. First, you don’t buy an enclosure with a NEMA rating well above what is needed. The “tougher” the enclosure or the higher the NEMA rating, the more expensive the enclosure. Second, you won’t under buy an the enclosure and lose what you are trying to protect in the enclosure.

For applications related to GPS vehicle tracking a NEMA enclosure from a big box store might be all you need and many are available in the electrical section for under $20.

 

https://en.wikipedia.org/wiki/NEMA_enclosure_types

 

 

NEMA TypeDefinition[1][2]
1General-purpose. Protects against dust, light, and indirect splashing but is not dust-tight; primarily prevents contact with live parts; used indoors and under normal atmospheric conditions.
2Drip-tight. Similar to Type 1 but with addition of drip shields; used where condensation may be severe (as in cooling and laundry rooms).
3Weather-resistant. Protects against falling dirt and windblown dust, against weather hazards such as rain, sleet and snow, and is undamaged by the formation of ice. Used outdoors on ship docks, in construction work, and in tunnels and subways.
3RAs 3, but omits protection against windblown dust.
3SAs 3, but also operable when laden with ice.
3X, 3RX, 3SXX indicates additional corrosion protection; commonly used near salt water.
4 and 4XWatertight. Must exclude at least 65 GPM of water from a 1 inch nozzle delivered from a distance not less than 10 ft for 5 min. Used outdoors on ship docks, in dairies, in wastewater treatment plants and breweries. X (as 4X) indicates additional corrosion resistance.
5Dust-tight. Provided with gaskets or equivalent to exclude dust; used in steel mills and cement plants.
6 and 6PSubmersible. Design depends on specified conditions of pressure and time; submersible in water or oil; used in quarries, mines, and manholes. 6 is temporarily submersible, 6P withstands occasional prolonged submersion. Neither are intended for continuous submersion.
7Certified and labelled for use in areas with specific hazardous conditions: for indoor use in Class I, Groups A, B, C, and D environments as defined in NFPA standards such as the NEC.
8Certified and labeled for use in areas with specific hazardous conditions: for indoor and outdoor use in locations classified as Class I, Groups A, B, C, and D as defined in NFPA standards such as the NFPA 70.
9Certified and labelled for use in areas with specific hazardous conditions: for indoor and outdoor use in locations classified as Class II, Groups E, F, or G as defined in NFPA standards such as the NEC.
10MSHA. Meets the requirements of the Mine Safety and Health Administration, 30 CFR Part 18 (1978).
11General-purpose. Protects against the corrosive effects of liquids and gases. Meets drip and corrosion-resistance tests.
12 and 12KGeneral-purpose. Intended for indoor use, provides some protection against dust, falling dirt, and dripping non-corrosive liquids. Meets drip, dust, and rust resistance tests.
13General-purpose. Primarily used to provide protection against dust, spraying of water and non-corrosive coolants. Meets oil exclusion and rust resistance design tests.

What is the IP rating important on an asset tracker?

IP Rating System

The IP rating, or Ingress Protection Rating, is a “system for classifying the degrees of protection provided by the enclosures of electrical equipment, establish by the International Electrotechnical Commission (IEC). The IP code consists of two numbers, the first representing debris intrusion and the second representing moisture intrusion. The higher the number the more resistant the component is to intrusion. The IP does not include hypens but simply IP##. When an IP rating replaces a number with an X, the component has not been tested against that type of intrusion.

Solid Protection

 

IP CodeProtectionObject size
0No protectionN/A
1Protection from contact with any large surface of the body, such as the back of a hand, but no protection against deliberate contact with a body part, such as a fingerLess than 50mm
2Protection from fingers or similar objectsLess than 12.5mm
3Protection from tools, thick wires or similar objectsLess than 2.5mm
4Protection from most wires, screws or similar objectsLess than 1mm
5Partial protection from contact with harmful dustN/A
6Protection from contact with harmful dustN/A

 

 

Moisture Protection

 

IP CodeProtectionTest durationUsage
0No protectionN/AN/A
1Protection against vertically dripping water10 minsLight rain
2Protection against vertically dripping water when device is tilted at an angle up to 15 degrees10 minsLight rain
3Protection against direct sprays of water when device is tilted at an angle up to 60 degrees5 minsRain and spraying
4Protection from sprays and splashing of water in all directions.5 minsRain, spraying and splashing
5Protection from low-pressure water projected from a nozzle with a 6.3mm diameter opening in any direction3 mins from a distance of 3 metersRain, splashing and direct contact with most kitchen/bathroom faucets
6Protection from water projected in powerful jets from a nozzle with a 12.5mm diameter opening in any direction3 mins from a distance of 3 metersRain, splashing, direct contact with kitchen/bathroom faucets, outdoor use in rough sea conditions
7Protected from immersion in water with a depth of up to 1 meter (or 3.3 feet) for up to 30 mins30 minsRain, splashing and accidental submersion
8Protected from immersion in water with a depth of more than 1 meter (manufacturer must specify exact depth)VariesRain, splashing and accidental submersion

 

Waterproof

 

The term waterproof is a misnomer in the world of electronics. Nothing is waterproof but resistant to water pressure. All electronics can leak if enough pressure is applied under the right conditions. In general, electronics may be weatherproof or weather resistant which represent fall less invasive pressures. Read more

As a rule of thumb, weatherproof GPS trackers should not be pressure washed at less than 3′ in order to maintain moisture integrity.

 

Water Pressure

 

Water RatingsProtectionUsage
1 ATMWithstands pressures equivalent to a depth of 10 meters (33 feet)Improved resistance to rain and splashes. No showering or swimming.
3 ATMWithstands pressures equivalent to a depth of 30 meters (98 feet)Rain, splashing, accidental submersion and showering. No swimming.
5 ATMWithstands pressures equivalent to a depth of 50 meters (164 feet)Rain, splashing, accidental submersion, showering, surface swimming, shallow snorkeling
10 ATMWithstands pressures equivalent to a depth of 100 meters (328 feet)Rain, splashing, accidental submersion, showering, swimming and snorkeling. No deep water scuba diving or high-speed water sports.
20 ATMWithstands pressures equivalent to a depth of 200 meters (656 feet)Rain, splashing, accidental submersion, showering, swimming, snorkeling, surface diving and water sports. No deep water diving.

 

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