What’s New in MyGeotab Version 1903

MyGeotab Version 1903 Coming Soon to your MyGeotab UI

Let’s take a look at some of the newest features and revisions.

 

UI Enhancements

Report Download

 

In MyGeotab version 1903 the changes are subtle but very effective.  The “View” button has been more appropriately named “Reports” and you can download reports without first viewing them in the browser.  Surely that will save lots of time and help new users to get around more easily.

A “My Location” button has been added to the menu.  This will help users visualize where vehicles are in relation to where the user is and can be used much like the “Nearest” selection available from zones.  Now I am here.  Who is closest to me?

 

 

Trips HistoryThe Trips History report in browser view has been revised to separate driving and stopped time in separate rows for clarity.  You will find that this improves readability because critical data is now set apart.

Other report revisions you will welcome are on the Vehicles report.  Additional columns can be added or hidden and rearranged in the order you prefer,  Your newly created view will automatically save for future use.  The group name is now shown under the vehicle name, and a red icon identifies vehicles that have not reported.  No way to miss that!

 

More Cool Stuff in MyGeotab Version 1903

When editing zones or geofences, the zone editor window now has 2 tabs, one for properties and one to view the zone on the map.  This will make zone edits faster and easier.  There are also some new reports coming to the Marketplace.  If you have “feature preview” turned on in your user settings, you will find the Purge feature is now accessible as well.  You can set the system to automatically purge data older than a specified time frame.

So watch for the changes and be sure to call us if you have any questions.  Follow this link if you want to see the full list of updates included in MyGeotab Version 1903, including updates to the SDK.

 

Required in Cab ELD System Documents – How to Stay Compliant

What is required?

Beginning on December 18, 2017, a driver using an ELD must have an ELD information packet onboard the commercial motor vehicle (CMV) containing the following items:

 

FMCSA allows electronic documents

  1. A user’s manual for the driver describing how to operate the ELD;
  2. An instruction sheet describing the data transfer mechanisms supported by the ELD and step-by-step instructions to produce and transfer the driver’s hours-of-service records to an authorized safety official;
  3. An instruction sheet for the driver describing ELD malfunction reporting requirements and recordkeeping procedures during ELD malfunctions; and
  4. A supply of blank driver’s records of duty status (RODS) graph-grids sufficient to record the driver’s duty status and other related information for a minimum of 8 days.

The problem with a paper manual is keeping it up to date as the rules and technology changes.  FMCSA has acknowledged in their FAQ that electronic documents meet their requirements.

What’s the Solution?

ELD Info add in from Geotab

Never worry about having the required in vehicle documents, updates, and training again.  Just install the free ELD info add-in from the Geotab Marketplace.  You drivers can access it from their dashboard in Geotab Drive.  The add-in includes direct links to the latest versions of the required documents listed above (except for the paper logs required in the event of ELD malfunction).  It also has training videos, important contacts, announcements about updates to the app and workflow documents.  The add-in is absolutely free, but you must access the Marketplace from your MyGeotab account to install it.

 

Geotab Privacy Mode

Geotab has created a privacy mode that will allow drivers and fleet managers to temporarily hide their vehicle tracking in the Geotab application. When privacy mode is used, location, speed, and engine data will not be visible. The driving data will still be collected while in privacy mode, however, it will be stored as private.

The purpose of privacy mode is for companies to temporarily not track drivers that take their vehicles home after working hours. This feature can be set to automatically turn on when work hours are finished (for example 5 pm to 8 am) or when a vehicle enters a specific zone. This is a great feature for companies that will let their employees use company-owned vehicles for personal use. Privacy mode can also be used when operating in sensitive areas to hide vehicle movement.

The privacy mode feature is downloaded through the Marketplace inside of the Geotab application. Once it is downloaded, it can be configured so that privacy mode will turn on automatically or it can be left alone so that drivers can turn it on and off themselves. For a driver to enable privacy mode, they will need to install the Geotab Drive app on their phone or smart device. A member of the admin team will also need to create the driver in the database and set them up with a password so that they can log into the Drive app. If your company is using E-Logs/HOS, you do not want to download the Privacy Mode Add-In as it will affect your duty status logs and you may no longer be in compliance per the FMCSA.

 

Learn more and join our: Introduction To Privacy Mode Webinar

In-Cab Video Data Management

Data File Size

Be careful what you change to avoid expensive data overage fees

Controlling Costs

Understanding how camera settings impact your video quality and monthly cost will ensure you find a balance between the two. In general, the default settings have been found to be the best for the average customer. Changing these can increase your cost exponentially so be careful. In-cab video (ICV) is all about data transfer cost. The smaller the video files and the fewer you transmit, the less chance there is for expensive overage fees. These variables also determine how much data can be stored on the SD card in a looping memory. If you normally get 300 hours of recordings, you would only get 150 if you double the size of the data files. Learn more

File Sizes

There are 3 primary variables that impact the data volume used from the monthly data plan. Testing should be done on 1 camera before making changes to all to avoid expensive overage fees.

 

  1. Frame-rate-per second (fps) – The number of images that are captured per second. 7 fps is about what the eye can see. Moving this to 14 fps will double the data being transmitted and consume more of your data plan.
  2. Resolution – The quality of the images captured can make a big difference in the file size. This impacts the data transmitted as well. A standard resolution image is often good enough and produces a file of 2 megs. Going to HD might make the same file 8 megs or 400% more data.
  3. Exception settings – Video exceptions should be for the most important exceptions only. Exceptions such as accident detection or movement after-hours should produce video clips. Creating video exceptions for speeding events could create an excessive amount of exception videos that have no real value. Each in-cab video deducts from your data bucket so choose wisely. If you opted for the live streaming service, leave some data available to stream a few times per month without going over your data plan.

 

Live Video

Live video is an option for some in-cab camera systems. This enables a user online to “see” through the camera and view in the cab or outside the vehicle. This can be handy in specific applications but it consumes a lot of data. Live streaming should be limited to special situations or spot checking. Live streaming cannot be run continuously due to the cost so most cameras timeout after 60 seconds. You can then enable it over and over if needed.

SD Cards

The in-cab video cameras contain an SD card to store video continuously. The number of hours that can be recorded depends on the above variables as well as the size of the SD card itself. 64 gig cards hold a lot of data. If you use a slow or smaller SD card you can run into issues. If an event is not captured as an exception video clip, the SD card can be inserted into a computer and the looping video reviewed to find a particular date and time.

Learn More

Fleet Privacy Mode

Fleet Privacy Mode

Privacy Mode Mobile View

Privacy Mode Mobile App
The Privacy Feature will be implemented in phases and will improve over time.

Privacy Mode in Geotab

 

Fleet Privacy Mode is a feature that allows drivers and dispatchers to freely stop driving activity for selected vehicles from appearing in user interface and API. Privacy Mode is intended for market-specific instances that require the driver to have optional intervals of privacy, such as when using a work vehicle for personal time or taking a work vehicle home at night. Many municipal agencies offer take home vehicles yet need to keep the employees general home private.

With PM enabled, information related to the vehicles position, speed, and engine data will not be processed as usual. Driving data created by a vehicle in PM will be marked as private when being stored into a Geotab database. Any such data cannot be viewed in online or extracted from the API using normal means. In circumstances like accident events, the manufacturer can extract private data for a vehicle to assist with event reconstruction, provided Geotab is given permission to access this data. Prior to granting such permission to Geotab, the customer must ensure they have received all necessary consents from the driver of the vehicle in question.

Privacy Mode is currently a beta feature. As a beta feature, Privacy Mode is still undergoing development and may have a number of bugs related to reports, the map, the rules engine, and other parts of the fleet management system. Customers can request to participate in beta service but there is no support provided to resolve issues.  Learn more about the GO System.

Fleet Privacy Mode Trip

The Trips History page will indicate any trips made in Privacy Mode with an icon and the title Private trip. Trip data can be set to remain private for a period of time of totally excluded from the customer account.