GPS Tracking Benefits Reach Further Than Just Fleet Managers
Many people and companies think GPS tracking benefits only dispatchers or maintenance managers. In fact, the data generated can impact many areas of administration that can lead to significant savings. Payroll is perhaps the largest area of impact GPS tracking can have on a company’s P&L. Data can be used to confirm time card stamps adequately reflect work related activity. In most cases employees do not intentionally attempt to fraud their company of time, but the practice costs you money. However, there are many corporate cultures that have built in inefficiencies that have been passed along for years. For example, drivers get to the office in the morning and clock in, but they do not leave for their first stop for another 45 minutes. This 45 minutes per day becomes very expensive at $20/hr x 20 drivers x 240 days per year.
Another opportunity for great savings is reimbursement of accurate mileage. Some estimates of companies that rely on the honesty and accuracy of employee reported mileages indicate a savings of up to 20% can be realized. Employees forget to write down the mileage, they tend to round up and use mileages as a means to cover reduced income periods. Companies also don’t do a great job on structuring programs that are efficient and foster honest reporting.
Beyond the two most common administrative applications, other benefits include:
- Validating billing time to a customer
- Addressing overtime issues
- Creating an automated record keeping system for wage laws and tax reporting
- Administrative control of maintenance documentation
- Resource of asset information management such as VIN, make, model, year, registration renewal, etc.
By training and educating all members of the management team, managers can identify data associated with their area of responsibility. Each manager can receive data specific to their role in the company and significantly increase the return on investment.