Fleetistics and Government Agency Fleet Management

Beyond GPS: 5 Ways Telematics Improves A Government Fleet

When it comes to fleet management, GPS tracking is the first and sometimes only thing many people within government agencies think can be provided. However, more can be provided and at great depth – such as telematics, fuel economy, driver coaching and more.

More Than GPS Tracking

This is optimized and reliable data that can be utilized to improve safety, savings, service and effectiveness. It provides fleet managers the knowledge and the right technology to protect their drivers and employees by making data-driven decisions.

Manage Fleet Utilization for Best Investment

First off, a fleet manager must prepare to implement a GPS Tracking and Telematics system and testing one to find the right fit for an agency can feel overwhelming. However, there are options to protect an investment in vehicles and assets, whether those be a new fleet of electric cars or even heavy-duty construction equipment.

Fleetistics offers a pilot program: a short-term test to confirm what has been presented to small fleets or fleets with fewer needs. But there is also our SEP, or Solution Evaluation Process, and is attractive and beneficial for large fleets with complex GPS Tracking and Telematics requirements.

Either one of these evaluation processes, can easily provide fleet managers and government agencies the necessary information and data to make the right managerial decisions that will provide more return on their fleet investment.

Testing Large Fleet

Promoting Safer Driving Behavior With Coaching

When it comes to fleet management in a government agency, driver safety will be of the utmost importance. That, of course, translates to the safety of those on the same roadways as the drivers.

It is important to be able to access data that will allow fleet managers to coach drivers to improve driving behaviors, such as avoiding reckless operation or excessive speed. Fleetistics can provide your agency with digital Driver Safety Scorecards, which focus on three primary elements of unsafe driving: aggressive driving, seat belt usage and speeding.

Tracking Large Fleet YT

This data can then be utilized to coach better driving behaviors from drivers in your fleet. That way your agency can avoid more far-reaching financial and psychological effects on employees, their co-workers, family, and supervisors, as well as the community at large. It is far more practical to coach a driver to exhibit safe driving habits than it is to go through the process of recruiting, hiring and training new drivers with no track record. Understanding how to introduce GPS tracking to drivers will improve the overall result.

 

Reduce Fuel and Maintenance Spending

With any operational government agency fleet, fuel and maintenance is a significant expenditure. It factors into the total cost of ownership, rolling cost per mile, unplanned downtime and the overall fleet budget.

With an integrated fleet fuel management system, government agencies can monitor fuel usage and gain useful data to make more economical decisions. While there are many factors that determine this data – idling in traffic, excessive speeding and harsh braking, and even weather that affects use of the internal heating and cooling systems – fleet managers will at least have data to proactively make adjustments to reduce fuel expenditures.

Additionally, government agencies can program advanced engine diagnostic alerts. These can be based on hours, calendar days, or miles driven. At Fleetistics, our Enterprise Class Fleet Maintenance Software, reduces unscheduled downtime for vehicles and assets, that way your government fleet can stay optimized for the best usage at all times.

Optimize Disaster Preparedness and Response

Fleet managers are now using GPS Tracking and Telematics systems to be more proactive in preparing for natural disasters such as hurricanes and flooding. Government agencies can take advantage of having a reliable, integrated system to be an invaluable tool for disaster preparedness and response. From vehicle and equipment locations to current fuel levels, a tracking and telematics system will provide the tools necessary to prep for the before, during and aftermath of a disaster.

Communications to Municipal Services in the Community

Beyond that, government agencies can be more visible, transparent and reliable by providing its community with real-time, up-to-the-minute locations and information about its fleets and services. By also using a citizen help network, such as Pubsafe, citizens can easily see location and/or response times during emergencies, power outages or critical weather events. Fleet management solutions allow managers to display the location data for an entire fleet in popular third-party outage management applications, and display problem locations on their internal tracking maps.

The bottom line is that an integrated telematics system that includes GPS tracking is so much more than dots on a map or vehicle tracking, especially for a government agency.

With access to critical information such as fuel usage and driver behavior data like speeding and idling, agencies can quickly identify cost-saving opportunities, drive-behavior-coaching modifications and implement proactive-maintenance plans. In the end, it helps your government agency become the invaluable service to the taxpayers expect it to be.

Vehicle driving in storm

To learn more about getting your government agency fleet started with a telematics system, contact Fleetistics today!

Beyond GPS: 5 Ways Telematics Improves A Government Fleet

When it comes to fleet management, GPS tracking is the first and sometimes only thing many people within government agencies think can be provided. However, more can be provided and at great depth – such as telematics, fuel economy, driver coaching and more.

More Than GPS Tracking

This is optimized and reliable data that can be utilized to improve safety, savings, service and effectiveness. It provides fleet managers the knowledge and the right technology to protect their drivers and employees by making data-driven decisions.

Manage Fleet Utilization for Best Investment

First off, a fleet manager must prepare to implement a GPS Tracking and Telematics system and testing one to find the right fit for an agency can feel overwhelming. However, there are options to protect an investment in vehicles and assets, whether those be a new fleet of electric cars or even heavy-duty construction equipment.

Fleetistics offers a pilot program: a short-term test to confirm what has been presented to small fleets or fleets with fewer needs. But there is also our SEP, or Solution Evaluation Process, and is attractive and beneficial for large fleets with complex GPS Tracking and Telematics requirements.

Either one of these evaluation processes, can easily provide fleet managers and government agencies the necessary information and data to make the right managerial decisions that will provide more return on their fleet investment.

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Testing Large Fleet

Promoting Safer Driving Behavior With Coaching

When it comes to fleet management in a government agency, driver safety will be of the utmost importance. That, of course, translates to the safety of those on the same roadways as the drivers.

It is important to be able to access data that will allow fleet managers to coach drivers to improve driving behaviors, such as avoiding reckless operation or excessive speed. Fleetistics can provide your agency with digital Driver Safety Scorecards, which focus on three primary elements of unsafe driving: aggressive driving, seat belt usage and speeding.

Tracking Large Fleet YT

This data can then be utilized to coach better driving behaviors from drivers in your fleet. That way your agency can avoid more far-reaching financial and psychological effects on employees, their co-workers, family, and supervisors, as well as the community at large. It is far more practical to coach a driver to exhibit safe driving habits than it is to go through the process of recruiting, hiring and training new drivers with no track record. Understanding how to introduce GPS tracking to drivers will improve the overall result.

Reduce Fuel and Maintenance Spending

With any operational government agency fleet, fuel and maintenance is a significant expenditure. It factors into the total cost of ownership, rolling cost per mile, unplanned downtime and the overall fleet budget.

With an integrated fleet fuel management system, government agencies can monitor fuel usage and gain useful data to make more economical decisions. While there are many factors that determine this data – idling in traffic, excessive speeding and harsh braking, and even weather that affects use of the internal heating and cooling systems – fleet managers will at least have data to proactively make adjustments to reduce fuel expenditures.

Additionally, government agencies can program advanced engine diagnostic alerts. These can be based on hours, calendar days, or miles driven. At Fleetistics, our Enterprise Class Fleet Maintenance Software, reduces unscheduled downtime for vehicles and assets, that way your government fleet can stay optimized for the best usage at all times.

Optimize Disaster Preparedness and Response

Fleet managers are now using GPS Tracking and Telematics systems to be more proactive in preparing for natural disasters such as hurricanes and flooding. Government agencies can take advantage of having a reliable, integrated system to be an invaluable tool for disaster preparedness and response. From vehicle and equipment locations to current fuel levels, a tracking and telematics system will provide the tools necessary to prep for the before, during and aftermath of a disaster.

Communications to Municipal Services in the Community

Beyond that, government agencies can be more visible, transparent and reliable by providing its community with real-time, up-to-the-minute locations and information about its fleets and services. By also using a citizen help network, such as Pubsafe, citizens can easily see location and/or response times during emergencies, power outages or critical weather events. Fleet management solutions allow managers to display the location data for an entire fleet in popular third-party outage management applications, and display problem locations on their internal tracking maps.

The bottom line is that an integrated telematics system that includes GPS tracking is so much more than dots on a map or vehicle tracking, especially for a government agency.

With access to critical information such as fuel usage and driver behavior data like speeding and idling, agencies can quickly identify cost-saving opportunities, drive-behavior-coaching modifications and implement proactive-maintenance plans. In the end, it helps your government agency become the invaluable service to the taxpayers expect it to be.

Vehicle driving in storm

To learn more about getting your government agency fleet started with a telematics system, contact Fleetistics today!

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Fleet Preparation for Hurricanes

Fleet Preparation for Hurricanes

Fleet preparation for hurricanes and other natural disasters is a necessary step in general fleet management. Your GPS system is an invaluable tool in this preparation. From vehicle and equipment locations to current fuel levels, your GPS system provides the tools necessary to prep for the hurricane as well as the tools necessary to manage in the aftermath.

Vehicle driving in storm

Fuel Availability

The first step in Fleet preparation for hurricanes hurricane is to ensure the availability of fuel. In the aftermath of a hurricane or large tropical storm, rarely do fueling stations have the power necessary to pump fuel from storage tanks. Prior to the hurricane, make sure all vehicle and storage fuel tanks are full. If your organization maintains a local fuel supply, top off your vehicles at local gas stations to preserve locally stored fuel for after the hurricane. After a hurricane, the issue isn’t a lack of available fuel, it’s the inability to pump the fuel due to lack of electrical power. Most GPS systems report fuel levels of vehicles. This feature simplifies determining the vehicles that need fueling as well as the ability to monitor fuel levels in remote vehicles.

Missed Business Opportunities

If your business is one that will be in high demand after a hurricane, you should plan to capitalize on the situation as quickly as possible. To be ready you need three things in place. Inventory, people and systems. Determine what items are going to be in high demand and stage them at a safe location. Competitors who do not do this will not be able to get inventory for days or weeks and your business can thrive. People must be ready to return to work. Knowing who will be available will determine how much post hurricane work you can get done. Last is business systems must be in the cloud so they can be accessed from home or from any computer based on where Internet and power is available. Fleetistics uses Microsoft 365 from IGTech365 so employees can work from anywhere, anytime, with an Internet connection. Files are backup to the cloud using Azure and servers are virtual or co-located to avoid flood damage.

fuel level in tank

Fleet Preparation for Hurricanes -Staging Location

The next step in fleet preparation for hurricanes is to stage your fleet location. Make sure vehicles are protected from wind and water as much as possible. The primary danger to vehicles from the wind is falling trees or power lines. Hurricane force winds may not be high enough to affect the vehicle directly, but even a category one hurricane has winds high enough to take down power lines and trees. Power lines can take a vehicle out of service by blocking the vehicle’s path or by falling on the vehicle. After a hurricane, downed power lines are a danger because many times they are live. Falling trees are directly responsible for more damage to vehicles than wind. Stage your fleet in a location that mitigates the effects of downed power lines and falling trees as much as possible. Your GPS system provides the tools necessary to monitor your vehicles whether the staging area is at your location or a more secure remote location.

vehicle locations fleet management preparation for hurricanes

Organizationally, designate a disaster manager. This position should be the single point of contact for all fleet preparation for hurricanes and communications. The disaster manager and their team should have a reliable communication system that isn’t dependent on power from the electrical grid. In the case of cell phones, backup power sources for charging should be available. In many situations the fleet vehicles can be a source of power to recharge communication devices. Cell phones and tablets provide access to your GPS system. Since GPS systems are hosted, they will be available to internet connected devices. Many GPS systems offer a mobile app. Most of the mobile apps do not provide access to all features of the system. Using­­ a tablet provides a more convenient way to access the full GPS system by using a browser.

After The Hurricane

In the aftermath of a hurricane, the security of vehicles and equipment is paramount. Theft is a major concern after the hurricane passes. A GPS system provides the ability to create zones or geofences. This provides the ability to designate and monitor approved locations for vehicles and equipment. GPS systems can provide notification when vehicles or other device equipped assets are removed from designated areas.

After the storm

Many organizations use multiple GPS systems. Vehicles are managed by systems that specialize in reporting vehicle specific data. Other systems specialize in tracking trailers and other equipment. Fleetistics provides a unique tool for monitoring multiple systems in a single window. During and after a disaster, switching between multiple systems is an inconvenience and it uses more power through maintaining multiple connections to servers. Fleetistics offers a system that displays vehicles, equipment, and other assets in a single window. This simplifies monitoring all assets as well as conserves power.

In the aftermath of a hurricane, local, state, and federal government resources need time to deploy. After the hurricane, most government agencies, state organizations and individuals should prepare to be totally self-sufficient for at least 3 days. Crowd sourcing apps like the PubSafe app from Aftermath Data can be a great help both with internal and external disaster related communications.

Disaster planning can mitigate many of the challenges during and after the hurricane. Stockpile as much fuel and consumables as possible. Designate a disaster manager. Plan for the location of vehicles and other assets. Use the tools provided by your GPS system to monitor asset location as well as fuel levels and other parameters reported by the system.

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing