Geotab Drive Version 2003

Geotab Drive Version 2003 First Look

Remember, to see all of the new features as soon as they are made available, turn on feature preview. Click on your username in the Geotab UI, then click options. Scroll about halfway down the page to UI Settings and click the on button to turn Feature Preview on. Don’t forget to scroll back to the top of the page and save your new setting.

turning on feature preview
turning on feature preview

What’s New in Geotab Drive?

Geotab Drive Version 2003 continues to address simplifying the workflow and navigation. There are also a few new notewothy new features, so let’s jump right in.

Availability Notifications are available by default in Geotab Drive 2003.

The 2002 release featured a new availability screen in feature preview. In Geotab Drive 2003 this becomes the default screen for drivers to review duty status notifications and monitor their driving limits. Using the Availability feature, users can:

  • Apply the Exempt HOS exemption.
  • Monitor remaining rest periods.
  • Receive warnings for upcoming and potential violations.

Have you ever needed to know your database name?

In Geotab Drive 2003, drivers can check their company database name on the settings screen.

Improved message text for interactive prompts

What action needs to be taken by a driver is now more prominently displayed in interactive prompts. For example, for the prompt “You have logs that require action” the instructions “Tap here to review” will also be displayed alongside in bold text as a shortcut to whatever needs attention.

Improved logout workflow

To get drivers into the App and on the road faster, the logout/login workflow has been streamlined. Currently, drivers are asked to change their status to OFF or ON when logging out of the App. They were also asked to verify logs the next time they logged in. For most drivers however, the only verification required was their OFF/ON status from the previous logout. Now, the logout feature will automatically verify the ON/OFF status and prompt log verification before log out, shortening the process and simplifying the workflow.

Geotab Drive Version 2002 – See What’s New

Geotab Version 2002 First Look

As we have come to expect, when a new version of Geotab is released there all always a lot of questions. We just got our first look at Geotab Drive 2002 and want to share an advance look at what is coming soon. By turning on “Feature Preview” in your Geotab account settings, you will see some changes sooner.

To turn the preview on, click on your username in the Geotab UI, then click options. Scroll about halfway down the page to UI Settings and click the on button for Feature Preview. Don’t forget to scroll back to the top of the page and save your new setting.

 

turning on feature preview
turning on feature preview

What’s New in Geotab Drive?

Geotab Drive Version 2002 addresses simplifying the workflow and navigation. There are also a few new notewothy features, so let’s jump right in.

New DVIR category and ability to attach images to defects and repairs.

 

A new DVIR type called “In-trip” has been added for drivers who may find a defect in the middle of a trip, and would like to inspect the vehicle without affecting the Pre-trip and Post-trip DVIR flows.
DVIR In Trip
DVIR Image
DVIR Repair Image
Also new in Geotab Drive Version 2002 is the ability to upload images to DVIR inspection defects and DVIR repairs. This will save both the driver and the mechanic time, especially when a problem may be difficult to describe. Images contribute to a complete and fully documented defect report and repair report.

To add images to a DVIR, tap the Camera icon under the selected defect. The DVIR displays the uploaded images for both inspection and repair events. The uploaded images are then available in MyGeotab. In MyGeotab, an Image icon indicates whether the DVIR includes images for inspection and/or repair events.

Shipments

The limit for the number of shipments that can be listed has been increased to 25.

Moving Unidentified Logs

Previously, Admins were able to move individual automatic drive logs from the Unidentified Logs section to the appropriate driver, which resulted in duplicate ON logs if the paired automatic ON log was not moved as well. This issue has been corrected by preventing Admins from moving logs without using the Bulk edit feature, which moves both the Drive log and the paired ON log together.

Removing Vehicles or Drivers with Current Regulatory Data

In Geotab Drive Version 2002, any device or user with recent regulatory data (e.g. HOS and DVIR logs) can no longer be removed until the data is purged. Users will now see the following error messages when deleting a user or vehicle with regulatory data.

Prevent deletion of needed data
Prevent deletion of needed data

Changes to Handling Ignored Logs

The ignore logs feature has created some confusion among both drivers and administrators. FMCSA has ruled that automatic driving logs and the associated on duty logs can no longer be transferred to another driver as there was apparent abuse of this feature. If incorrectly assigned, the logs must remain, but can be ignored.

The following updates have been made to the Ignore Log feature:

  • Users now have the option to ignore HOS logs in bulk.
  • Ignored logs that continue to the next day as placeholder logs are now greyed out to match the UI on MyGeotab.
  • Ignored logs are now available by default under the DutyStatusIgnoredLog column on both the Standard and Advanced HOS reports.
Ignored Log

Workflow updates

To improve the login and logout workflows, while reducing the amount of time it takes to reach the HOS Dashboard, an Assets screen has been added to display the vehicle, trailers and shipment selections in a single view. The DVIR screen also displays the vehicle and trailer in one view. The same applies for both the login and logout workflows.

Availability Warnings Display at Login in Feature Preview

In the past, drivers have interrupted their break time to log in to the Drive App to view duty status information placing themselves in violation of the rule. In Geotab Drive Version 2002, break and driving limit information is now displayed when logging in (with Feature Preview enabled) on the new Availability screen.

The Availability screen displays whether drivers are in violation, at risk for potential violation, or have upcoming violations. The images below show examples of messages that may display when logging in.

New consolidated work flow
Availability Warnings
Drivers now have the option to apply the Exempt HOS Allowed by tapping the Exempt HOS button, if enabled by an Admin.

Drivers now have the option to add an OFF log for any upcoming violations.

Clock-in/Clock-out now in Feature Preview

The Clock in/Clock out feature allows drivers to navigate through the login/logout workflow while still remaining in the Drive App. When a driver taps OFF or SB, they can either take a break, or clock out. If they tap Yes to clock out, the driver proceeds through the normal logout workflow.

The Clock in/Clock out workflow is available offline and does not require an active wireless connection. However, to fully log out of the Drive App, a wireless connection is required on the driver’s mobile device.

While clocked in, the driver stays in the App, where they can choose to remain assigned or unassigned from their vehicle.

While clocked out, the driver can view duty status logs, messages, and DVIR logs that are attached to the vehicle.

To clock back in, the driver can use the prompt at the top of the Dashboard, or tap D or ON to continue the login workflow.

Clock Out
Clock in

Compliance

New Exempt HOS Allowed’ exemption available

A new Exempt HOS Allowed exemption has been added for drivers who are exempt from Hours of Service (HOS) and/or ELD rules under specific circumstances. A good example of this is the Agriculture exemption. When logging out, the driver must now change their exempt status to ON or OFF. Previously, the FMCSA required HOS or ELD-exempt drivers to use Personal Conveyance (PC).

Admins have the option to customize the name of the exemption in MyGeotab via Administration > System > System Settings, as well as the ability to toggle the exemption settings for each driver under the HOS Settings tab on the User Edit page.

HOS Exempt
HOS Exempt
and even more…

 

  • Improved Personal Conveyance (PC) distance on reports
  • Improved Verify Log logic for placeholder logs
  • Improved IOX-USB fIOX-USB now calculates the PC based on the following information: The selected ruleset, the PC limit defined in the User Settings, and the PC limit defined in the System Settings.
    If the driver exceeds the PC limit, the system automatically places the driver in the Drive status.

Visit Geotab to see all of the details.

Geotab Drive “Must Have” Add Ins & ELD Reports

Geotab Drive with ELD Reporting – Free Marketplace Tools

 

Geotab Drive makes ELD compliance easy, but many users miss the free add-ins and reports that truly simplify a fleet manager’s life. In this post, we present the options that we feel are “Must Have” applications for our clients. Everything shown can be downloaded or directly installed in your system from the Geotab Marketplace. Just click on “Marketplace” at the bottom of your main menu and open up a world of possibilities.

 

ELD Services – Settings Validator Add-In

There is a multitude of settings and entry fields presented to you when initially setting up your ELD drivers. When drivers begin to use the system, all of the static information that must be included in their RODS is pulled from these entries. Thus, if the driver’s license issuing state was not completed when the driver was created in the system, it will not show up on a compliance print when generated. Unfortunately, when this happens at a roadside inspection, you have likely ruined your driver’s day. Using this add-in assures that all required information is accessible to the Geotab Drive app, and compliance prints or RODS transferred to FMCSA will include all required information.

The ELD Settings Validator is a free add-in for Geotab. It identifies missing driver data and links you right to the form to correct the ommissions. Fields marked with an X are an indication that information is missing for that field. Select the information icon on the right-hand side for quick access to the driver’s User Settings. Simply fill in the missing information and select Save at the top of the screen. Drivers that are not missing information will not be displayed, only entries that need to be corrected.

ELD Settings Validator

ELD Add-In – Driver Access to
Support Help Desk

The ELD Information Add-In provides instant, driver-friendly access to the Reseller Support Help desk. View the latest ELD information documents that are required during a roadside inspection in accordance with ?395.22 (h), or stream the latest How-to videos for Geotab Drive. Please note that this add-in is currently only available for mobile devices running on Android.

With this add-in installed in your Geotab system, all drivers will see the add-in populated on their HOS Dashboard. The step by step instructions for using Geotab Drive are contained in the Data Transfer Guide, ELD Manual, and Data & Diagnostics ELD Malfunction Sheet Guide. All are launched right from the app in a single click. Most importantly, these are the documents required to be kept in the cab under the FMCSA regulations. By linking to the electronic documents you know you always have the latest version.

Workflow documents for HOS and DVIR are also available anytime a quick refresher is needed. Alternately, for drivers that prefer video learning, a playlist of video training is also linked to the app. The linked documents and videos are updated when changes are made to the app, so the latest information is always available to the driver.

Geotab ELD for FMCSA

Want Custom HOS Reports? Here’s a dozen to choose from!

Just download the report from the Marketplace and upload it to your database to get the most out of Geotab Drive.

Driver Availability report
Excessive Yard Moves
Drivers On Duty Report
Data Diagnostic & Malfunctions report
Drivers Approaching limit report
Total HOS Violations Report
DVIR Defects Report
HOS driver Violations
Severe violations Cost report
Excessive Personal Conveyance Report
Off Duty to Drive report
Unverified Logs report

DOT Compliance For Small Business

Small Business Explanation

This blog is designed as general information for the small business operator who is unsure if their line or volume of work requires being DOT registered and compliant. The video will help distinguish between a weekend warrior and commercial entity. It will guide you through some of the most common requirements so when you are eventually pulled over you are prepared. It also gives you an idea of how to respond if you are not a commercial entity so you can get on your way quicker. Be sure to check your local regulations and read the FMCSA website for details.

 

Does My Business Need to Be DOT Compliant

Knowing if you need to be DOT compliant as a small business may be confusing. There are a few questions to answer to make this determination. Once realized, you can work to get compliant in an organized manner.

The first criteria is whether your power unit (truck) is being used to generate revenue. Are you acting on behalf of a business to make money? Second is gross vehicle weight. Does your power unit and trailer have a combined GVWR over 10,001 lbs? The gross vehicle weight rating is marked on the decal inside the door jam. Most heavy duty pickup trucks have a GVWR over the 10,001 lbs limit. When you add a trailer to the power unit, it is easy to exceed 10,001 lbs.

Last, where is the vehicle operating? If the vehicle is operating state-to-state, the vehicle is considered to be a commercial vehicle. There are mileage exceptions to this. Most widely used is the 100 air mile short haul exemption. A commercial vehicle that stays withing a 100 mile radius of the work reporting location, and returns to that location within the work day may be exempt. There are also agricultural exemptions for a 150 mile radius.

Always refer to the FMCSA guidelines and FAQ to be sure your vehicle qualifies for an exemption. If DOT compliance is in doubt, contact your local FMCSA filed office for guidance.

 

FMCSA Compliance Made Easy

Once you are designated as a commercial operator, you are required to implement electronic driver logs for hours of service compliance. This can be a daunting realization. Failing to be compliant can lead to all sorts of terrible consequences such as DOT fines, higher insurance rates or even being dropped. On top of that, reduced delivery times with limited driving hours and a host of computer related activities will suck up your time and financial resources.

In contrast, compliance with a full featured ELD system eliminates wasting time correcting paper driver logs, a second set of books, and potential DOT fines. Ultimately it rewards you with happier drivers and less turnover. In the end, your investment in ELD generally pays for itself in many ways. Fortunately, Fleetistics offers ELD, DVIR, IFTA and other services in a single platform to facilitate FMCSA compliance and save you time and money.

 

Basic DOT Compliance Checklist

  • Read and follow your State & FMCSA guidelines
  • Train your drivers and test their knowledge as your first line of defense to a DOT audit
  • Issue and train drivers how to use paper logs if your electronic logging device goes down
  • Carry a correct and properly mounted fire extinguisher
  • Carry a box of three roadside triangles
  • Display your company name, IFTA decals and DOT number on both sides of your vehicl
  • Always keep spare fuses on hand for the vehicle type
  • Have available in cab the proper registration, insurance, ELD documents and CDL
  • Track time on duty and mileage by state for IFTA
  • Maintain annual inspection and documentation

Check out our other blogs on:

GPS Tracking

Fleet Management

Phone Tracking

Tablets & Data

Fleet Tracking with Weather Radar

Weather Radar Improves Trucking Safety

Weather Radar HOS Trucking
Weather radar enables dispatchers to account for delayed delivery, slower travel times and HOS exceptions.

Weather Impacts Profitability

When Time Counts

When the weather turns bad, consider how frequently you check the weather radar. You recognize the importance of good weather radar and data in your personal life, but do you apply the same to your fleet management practices? Weather radar provides information on more than just rain and snow. There are weather services that can predict black ice, surface temperatures and even tornado several hours into the future. The impact of good weather radar for drivers and dispatchers cannot be overestimated.

National Dispatching

When a team of people in a New York call center are dispatching trucks across the country, they must understand the weather factors in areas they are unfamiliar with. When there is 5′ of snow on the ground it is foolish to attempt a delivery to some areas. When dispatchers are able to see areas of heavy snow or probable black ice, they can route vehicles around hazardous weather and produce more revenue than otherwise possible. Drivers arrive alive. Trucks are not stuck or involved in accidents and customers expectations are managed and met more consistently.

 

Predictive Logistics

Wouldn’t it be great to know what is going to be needed before you received the order so you can offer just in time delivery of inventory? Everyone is familiar with the challenge of having the right inventory on hand to meet spikes in demand. Understanding where short-term demand will take place and how to get the supplies to meet the demand, can result in significant revenue increases. Of course you have the option to continue to do business the old way and respond two weeks after the demand has passed.

With almost everything in this country moving by truck at some point, knowing how weather impacts supply on short-term demands is critical. In many industries weather impacts demand in addition to supply. If a cold snap means the corns gets picked early, having trucks available to transport the corn is vital. If more tires are needed when the temperature exceeds 110 degrees in Arizona, having a 2 day heads up to move inventory can mean a spike in revenue. Being HOS compliant means not getting stuck in a hotel for 12 hours.

 

Weather Radar Integrated with GPS Tracking

With over 17 years of experience working with fleets, Fleetistics recognizes the need for fleet operators to see the location of their vehicles on same map during major weather events. Fleetistics customers utilizing Geotab telematics devices can choose from a variety of weather map layers depending on their location and transportation needs. Companies providing roadside assistance, to truckers, can deploy their technicians in a safer manner or change the schedule based on weather conditions to keep employees safe and customers serviced.