Benefits of Telematics (Part 4 of 5): Increased Driver Safety & Attractive New Incentives

When your company vehicles are loaded with telematics technology, it opens up a world of possibilities. Telematics does not only help businesses watch employee behavior. GPS tracking and video recording options can add additional driver safety! 

You wonder how driver safety factors in? Imagine this… A terrible storm strikes the coast of Florida while you have vehicles on the road. All but one return. You call the driver and no one answers the phone.

What do you do? 

If you didn’t have telematics software installed in the vehicle, there is very little that you can do besides calling the police and hoping for the best. But with GPS tracking, you can find the vehicle’s exact location and the driver inside.

Many people have been successfully rescued from life-or-death situations when every precious minute matters. Whether they are suffering from a heart attack or caught in a natural disaster, knowing where your drivers are is crucial.

But there are many other reasons why telematics software can increase driver safety. Let’s take a look at a few of the most important.

driver safety and telematics

Accidents

No one wants to fall asleep behind the wheel, but it happens. Even when we are alert and careful, accidents can still occur. And whether it’s our fault or not, being able to walk away from a crash is a privilege – Not everyone is that lucky. That’s why driver safety is so imperative!

If your driver is incapacitated after a hit-and-run or if he or she goes off the road and is too injured to phone 911, telematics can alert your office, so they can quickly dispatch emergency personnel to the location.

Correcting Dangerous Behavior

Your employees may not like it when you notice that they are not wearing their seat belts or they are not braking enough, but correcting bad driving habits adds to driver safety because it can prevent accidents and save lives. 

You can use telematics data and camera footage as evidence to reinforce rules for your drivers and remedy potentially lethal mistakes before they cause an accident. Reward safe drivers and achieve increased driver safety by encouraging safe driving behaviors and practices. 

Telematics Intel for Enhanced Driver Safety

Your company vehicles, just like your phone, can track their current location, location history, and a chronology of your travels. It has the ability to determine when your vehicle is driven, where it goes, its speed, and whether it’s accelerating too fast or the brakes are hit too hard. Even cell phone or seatbelt use can be recorded!

Businesses that include telematics software are focused on driver safety for their employees, as well as their performance. This, in turn, improves driver retention rates, increases morale, and makes each driver feel motivated to be their personal best, especially with the addition of new incentives.

tax incentives

Driver Safety plus Attractive New Incentives

Driver safety is critical for fleet businesses, and both insurance companies and the government know it. When you demonstrate that you are taking every step possible to ensure that your employees drive safely, they reward you with new incentives.

If saving money on the bottom line is important to you, read on to learn about how you can write off telematics on your taxes and reduce your insurance premiums. 

Lower Insurance Premiums

A new fleet driver may be considered a risk by insurance providers, and as a result, the premiums for newly employed drivers are expensive! – Until they demonstrate that they are safe drivers.

Businesses are eager to reduce their insurance costs. They don’t want to put blind faith in drivers and play the waiting game. 

But is there another option? 

Yes! 

Even new drivers can save on their auto insurance with telematics.

To help new employees become more efficient and safe drivers, fleet owners can choose to install fleet telematics hardware and use the software to provide actionable reports. When combined with dash cams, driver behavior can be even better documented.

Insurance agencies commend these technologies and recognize their success in enhancing driver safety and preventing fraud. When insurances are made aware that your fleet is using telematics systems, they may offer you a lower premium right away. This is something you will need to shop around for. 

Telematics may also come into play if the insurance policy that you have purchased from your provider is dependent on mileage.

Not only will a fleet telematics system improve your driving team’s overall performance on the road, but in the event of an accident, the evidence recorded can prove your driver innocent or guilty. 

Tax Break Incentives

Company vehicle owners can find innovative ways to save expenses while remaining competitive with telematics technology! They can boost operational efficiency and help your business to meet the requirements to qualify for tax breaks. 

GPS tracking and telematics systems are getting a lot of attention from businesses because of this potential. 

But you need to have a strong grasp of the tax codes and do your own research if you want to maximize your savings. 

Qualified Fleetistic equipment may make your business eligible for the Section 179 deduction. Under Section 179, small businesses can write off the entire purchase price of certain equipment and technology within the first year of purchase.

For more information, use the link above to learn more. There is a good chance that you can receive compensation for your investment.

Also, there are fuel tax credits available for vehicles that operate off-road. Telematics can help you to document off-road vs on-road miles driven. 

Taking Advantage of New Incentives

One of the most critical components of fleet management is ensuring that all drivers and vehicles are safe. The government and insurance companies know this and they encourage you to use telematics to ensure the safety of your team. 

Insurance price reductions, fuel tax credits, and tax reductions are there for your company to take advantage of, so why aren’t you? Reduce your fleet insurance premiums and minimize your tax burden with Fleetistics telematics today!

This blog post series about the benefits of telematics will conclude with the next part. Stay tuned! And if you would like to take another look at our previous posts about this subjects, feel free to do it here:

Part 1

Part 2

Part 3

More Benefits of Telematics (Part 2 of 5): Service Time Tracking & Hands-Free Mileage Log

In order to better appreciate how time monitoring may be applied in business and how it can enhance operations and profitability, it is necessary to first establish what precisely time tracking is.

Service Time Tracking

The goal of time tracking is to keep a record of how time is spent when your employees are working. If an employee is performing their job at a certain location, you can quickly find out an assortment of valuable data by using our telematics system, which not only tracks time but the exact location and so much more.

The knowledge and understanding the system collects is useful for both billing purposes and an in-depth analysis of operations in general.

Time tracking service

Time on Site

Time-on-site reporting using telematics is an extremely common practice among companies with a fleet of pickup vehicles, cargo vans, and tow trucks, but many other business models can benefit from this form of time tracking.

If your company provides a service or picks up or drops off products, you’ll need a method to verify whether your employee completed their task and if they did it on time. Proof of services rendered is an invaluable asset to your business, fostering employee accountability and higher customer satisfaction. 

Clocking-In Made Easy

The exciting benefit to this way of managing your payroll is freedom! When you use telematics systems, your employees have the freedom to get in the vehicle and start work right away. They do not have to waste time clocking in at a specific place to do their correct time tracking!

Instead of worrying about a paper time sheet or clock-in software, you can save your employees a trip.

Achieve Total Transparency

Total worker visibility is possible with Fleetistics telematics systems. When you monitor how many hours your staff puts in each day, it prevents disputes over compensation, especially legal disputes. 

Reduce stress and save money by accurately tracking your employees’ time. From the start of their day, until the end, you can see where your workers are, how long they’ve been there, and where they are going. 

Service time tracking doesn’t just assist the business, it also supports employees and protects them. Monitoring activity allows workers and employers a comprehensive view of the employee’s work day and highlights all of their activities to safeguard them from being underpaid, overworked, or falsely accused of misconduct.

Truck driving time tracking

Hands-Free Mileage Log

Say goodbye to paper trails, broken laptops, and app glitches. Logging mileage by hand is not only time-consuming, it’s riddled with the possibility of human error. 

When your mileage is logged by a telematics system, you don’t have to worry about your employees keeping perfect records. With Fleetistics software, it’s all done for you so that your drivers can focus on what matters most.

Save time and increase productivity with a hands-free mileage log that is proven to put money back in your pocket. 

IRS Tax Exemptions

You can save money on tax exemptions by submitting reports that are in compliance with IRS regulations. 

Did you know that you can deduct $ 0.575 per mile? Keeping meticulous records is crucial if you want to take advantage of this tax break and save hundreds or even thousands of dollars every year. 

When you use the Fleetistics GPS system for tracking, you can breeze through your yearly IRS compliance reports. Saving the mileage data for your vehicles will boost your business by giving you the proof you need to claim the greatest amount of tax exemptions.

Mileage Reimbursement

If you reimburse your employee’s fuel costs, a telematics system can make this process easy and simple. Not only will you be able to precisely calculate how far they drove, but you can also see where they are driving. 

By using GPS tracking, you can pay your employees for exactly how much fuel they used on the job. Let the data speak for itself based on their mileage and location so that personal travel and work-related travel remain separate.

Fleet management has never been simpler! With our service time tracking solutions, and by tracking location and mileage automatically, reporting business expenses becomes a seamless process that you can count on.

By the way, have you seen part 1 of our blog post series about the benefits of telematics/GPS tracking? You can find it here!

Benefits of Telematics (Part 1 of 5): Achieve Higher Customer Retention and Protection Against False Claims

GPS, sensors, and on-board diagnostics (OBD) are used in telematics to track vehicles, trucks, and equipment on a map. Many businesses use this form of monitoring to increase customer satisfaction and raise customer retention rate.

In a highly competitive business world, customer retention is an important factor. Nevertheless, keeping customer loyalty can be a serious challenge. Depending on your industry, you may find it difficult to prove your performance and efficiency.

customer retention for fleet management

Higher Customer Retention 

However, it doesn’t have to be that way. When you track vehicles or fleets with telematics, data is collected to provide you and your customers with detailed reporting. This offers both reassurance and confidence in your employees and your company, which creates the basis for customer retention. 

At the heart of the telematics system is the GPS receiver, which keeps track of the vehicle’s location and status in real time. The fleet system’s central server receives the GPS tracker’s data over a cellular network. Data is processed by the server, which then makes it available to other computers on the network in an easy-to-read format.

Reports vary based on your plan. Our GPS vehicle tracking technology confirms the date and time of a vehicle: 

  • Location
  • Speed
  • Mileage
  • Fuel Use
  • Engine Data

Pairing this service with cameras allows you to provide customers with even more proof in the form of video footage.

Using fleet tracking by Fleetistics can help your company yield higher customer retention percentages in many ways.

 Using real-time data on vehicle whereabouts, your customer service representatives may provide more precise delivery predictions and service estimates.

  • Details like arrival times and route progress can be shared with customers to build trust and increase your company’s transparency.
  • Invaluable information is instantly sent from vehicles to offices about driver location to verify their activity on the job. 
  • Monitor and compare driver performance with their delivery schedules.

 Well-informed customers are happier customers. When you give your customers the data they need, they will make better decisions. Whether they choose how much more or less to load, send, or deliver, or plan their day around yours, the value you provide them will keep them coming back for more.

protection against false claims

Protection Against False Claims

Another important benefit besides higher customer retention: Telematics can save your business money by protecting it from fraudulent claims. 

With our GPS tracking system, we can prove a wide range of data concerning how fast the vehicle is going, where it was, and at what time. This information is critical when false accusations or fault has been placed against your driver after an accident. It can be the deciding factor that gives you full protection against false claims. 

Even if they have no direct involvement, you can be held accountable for the actions of your employees. In the case of accident claims, companies must be able to show they take appropriate measures to identify reckless driving and evaluate road threats. In order to provide themselves with protection against false claims, many businesses are using telematics to identify hazards and monitor conduct.

According to the National Association of Insurance Commissioners, telematics can help insurers to better estimate damage after a collision and even decrease false claims by delivering vehicle data including hard braking, speed, and time.

But incorrect allegations are not only useful in legal matters, they’re also extremely helpful when agitated customers call in a complaint. If your clients report that your driver was late to their appointment, you can check the data for yourself!

Easily determine if your driver is at fault or the customer is lying. With a few clicks, you’ll be able to see exactly when your driver arrived and when they left.

Businesses with vehicles need to include telematics in their overall business strategy. If a company doesn’t use GPS tracking technology to draw conclusions about how their employees drive, they are playing a risky game. It can not only help them to evade an ugly legal battle, but also assist them in determining if their drivers are performing well. 

Higher customer retention and protection against false claims – these are only two of the many benefits  that GPS tracking provides for your business!

My Geotab v7 – What’s New?

My Geotab Version 7 is packed with enhancements like improved security, ESR ratings, extendable services, new routing features and much more!

My Geotab Password Security Changes

In version 7, My Geotab will no loger allow the use of a username, firstname, or last name in the password to improve security. Current passwords are not impacted, but with the next password change request the new rules will prevent using them in a new password.

Electrical System Rating (ESR)

The Electrical System Rating (ESR) is a rating that measures the status of a vehicle’s electrical system on a scale from 0 to 100. The ESR is calculated on a daily basis, and provides a common rating system for all vehicles, engines and fuel types in a friendly format that is easy for all users to understand. ESR is an analytical metric based on data that can be used to predict battery health, and subsequent point of failure. You can read more here about the predictive maintenance benefits of ESR, including how one Geotab customer used it to get the following results:

  • Reduced roadside calls and expenses by 12%
  • Reduced on-road battery replacements (premium-priced) by 26%
  • Reduced total battery replacement volume by 2.7%
  • Saved 9% on labor by reducing diagnostic and battery replacement labor
My Geotab Electrical System Rating (ESR)

New My Geotab Version 7 Default Rule

The last release introduced truck specific road speed to the speed rules. In My Geotab Version 7 there is a new default rule for truck speed that is a one click option on the main rules page. If you have a mixed fleet, grouping your vehicles allows you to apply the truck speed limit rule to heavy trucks, and the normal speed limit to light duty vehicles.

Truck speed limit rule

New Routing Features In My Geotab

In My Geotab Version 7 the “Send to Vehicle” button has been moved to the main Routes page. Tools to create a route and send it are now in the same area making them more convenient to use. A shortcut to Routes is being added under Map in the main menu as well.

You can also start a new route by duplicating a previous one. We actually had a client request this feature just a few days before it was announced. It will be a real time saver especially for smaller fleets.

Planned vs Actual route displayed on the map has been visually enhanced so that variances are easier to spot. The black line represents the planned route and the purple line the actual route taken. To utilize these new features in Version7, you will need to enable feature preview.

Improved View of Assets in My Geotab Version 7

The Asset Edit page is out of feature preview and available to all users by default in My Geotab Version 7. For busy users looking for faster ways to manage their assets, the asset edit page provides a more compact and complete view of your assets. By consolidating important information into one page, navigation is reduced, so you can take action faster.

The tabs on the Asset Edit page include the following information:

  • Asset: Includes a quick summary of the asset, the current driver, how it’s being used, its current location, groups, fuel consumption and more.
  • Health: Reports on the health of the asset, including active faults, maintenance history, upcoming events, inspection logs and more.
  • Audio feedback: Audio feedback (previously called Driver feedback) now includes GOTALK settings, and other usability improvements that better display what options are available.
  • Extended services: No changes have been made.
  • Rate plan: No changes have been made.
  • Settings: Groups all telematics device settings under one tab, versus multiple tabs and More buttons.

Extendable Services

For clients with multiple locations or divisions on separate databases, or clients that wish to selectively share information with other Geotab clients, Extendable Services provides that option. With Extendable Services, secondary subscriptions can be shared with target users, at the rate plan available for participating OEMs. Requests to extend third-party services can be made from the Extendable Services tab on the Asset Edit page.

Extendable Services requests can be accepted, rejected, or deferred to provide time for consultation and better decision support. Just click the Remind me later button to defer the request until your next login, or at a time that works for you.

This is a paid Geotab service based on the service plan of Base, Pro or ProPlus. Fleetistics offers rollup reporting for the most commonly needed data in your MyFleetistics account. Navigate to Analytics & Reports>Roll-up Report to see if the data provided is sufficient for your needs. Requests can be made to Fleetistics for additional reports if enough customers would benefit. 

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Curbing Fuel Fraud with Fleet Fuel Cards

Fleet Fuel Cards for Small Fleets Address Fuel Fraud

Many fleet operators have noticed rising incidence of fuel fraud as gasoline and diesel prices continue to rise.  Top on the list is making personal purchases with a company issued credit card.  Several ways this is commonly done are to dispense more fuel than the vehicle’s tank holds by using another container or another vehicle (often called slippage), purchasing unauthorized goods or services, and sharing a fleet fuel card with unauthorized users in exchange for cash. Some employers have discovered employees fraudulently using merchant loyalty programs for their personal benefit.  Add to that the real risk of encountering a pump with a skimmer, and the potential for a major financial loss is compounded.

Fleetistics WEX Fuel Card

One way to combat fuel fraud is to use a fleet fuel card program that is integrated with your GPS tracking and telematics.  As you look at fuel cards for small fleets, be aware that the Fleetistics WEX fuel card integration is available as a standard offering to our Geotab customers using our WEX fuel card. It pulls data from both systems to more easily detect anomalies.

You can easily confirm the vehicle was located at the fueling location at the time the fuel was dispensed. You can monitor the gallons dispensed against the fuel tank size.  Even better, you can control what kinds of purchases the card can be used for, limit the amount of fuel that can be purchased in a week, and even what grade of fuel can be purchased.  Another benefit of using the Fleetistics WEX Fleet Fuel Card is access to your WEX account right from the MyFleetistics telematics user portal for access to basic and convenient fuel analytics. If you want to schedule reports and administer the account, the standard WEX account remains available.

Fleet Fuel Card Reports & Analytics

In MyFleetistics Analytics we provide a variety of ways to review your Fleetistics WEX Fleet Fuel card data, and even if you use another provider for your GPS tracking, there is still potential for integration with your GPS tracking data. In this view we display total fuel purchased for the timeframe, and vehicles or groups you select. Diesel and gas are color coded for easy reference.

Fleet Fuel Card Analytics
The fuel summary report breaks down dollars spent for fuel and non-fuel purchases, total gallons and averages per transaction.

Fleet Fuel Fuel Card Spend Summary
The fuel by merchant report can be sorted by any column to get to the specific information you need.

Fleet Fuel Card sort by merchant
The trending report gives insight into changes in your fuel usage over time. All MyFleetistics fuel reports can be exported to excel files to be combined with or compared to other performance indicators you may be tracking.

Fuel trend report

Fleetistics WEX fleet Fuel card

Download Fleetistics WEX Brochure

Apply for Fleetistics Fuel Card

Integrate Fleet Card Data

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing