My Geotab v7 – What’s New?

My Geotab Version 7 is packed with enhancements like improved security, ESR ratings, extendable services, new routing features and much more!

My Geotab Password Security Changes

In version 7, My Geotab will no loger allow the use of a username, firstname, or last name in the password to improve security. Current passwords are not impacted, but with the next password change request the new rules will prevent using them in a new password.

Electrical System Rating (ESR)

The Electrical System Rating (ESR) is a rating that measures the status of a vehicle’s electrical system on a scale from 0 to 100. The ESR is calculated on a daily basis, and provides a common rating system for all vehicles, engines and fuel types in a friendly format that is easy for all users to understand. ESR is an analytical metric based on data that can be used to predict battery health, and subsequent point of failure. You can read more here about the predictive maintenance benefits of ESR, including how one Geotab customer used it to get the following results:

  • Reduced roadside calls and expenses by 12%
  • Reduced on-road battery replacements (premium-priced) by 26%
  • Reduced total battery replacement volume by 2.7%
  • Saved 9% on labor by reducing diagnostic and battery replacement labor
My Geotab Electrical System Rating (ESR)

New My Geotab Version 7 Default Rule

The last release introduced truck specific road speed to the speed rules. In My Geotab Version 7 there is a new default rule for truck speed that is a one click option on the main rules page. If you have a mixed fleet, grouping your vehicles allows you to apply the truck speed limit rule to heavy trucks, and the normal speed limit to light duty vehicles.

Truck speed limit rule

New Routing Features In My Geotab

In My Geotab Version 7 the “Send to Vehicle” button has been moved to the main Routes page. Tools to create a route and send it are now in the same area making them more convenient to use. A shortcut to Routes is being added under Map in the main menu as well.

You can also start a new route by duplicating a previous one. We actually had a client request this feature just a few days before it was announced. It will be a real time saver especially for smaller fleets.

Planned vs Actual route displayed on the map has been visually enhanced so that variances are easier to spot. The black line represents the planned route and the purple line the actual route taken. To utilize these new features in Version7, you will need to enable feature preview.

Improved View of Assets in My Geotab Version 7

The Asset Edit page is out of feature preview and available to all users by default in My Geotab Version 7. For busy users looking for faster ways to manage their assets, the asset edit page provides a more compact and complete view of your assets. By consolidating important information into one page, navigation is reduced, so you can take action faster.

The tabs on the Asset Edit page include the following information:

  • Asset: Includes a quick summary of the asset, the current driver, how it’s being used, its current location, groups, fuel consumption and more.
  • Health: Reports on the health of the asset, including active faults, maintenance history, upcoming events, inspection logs and more.
  • Audio feedback: Audio feedback (previously called Driver feedback) now includes GOTALK settings, and other usability improvements that better display what options are available.
  • Extended services: No changes have been made.
  • Rate plan: No changes have been made.
  • Settings: Groups all telematics device settings under one tab, versus multiple tabs and More buttons.

Extendable Services

For clients with multiple locations or divisions on separate databases, or clients that wish to selectively share information with other Geotab clients, Extendable Services provides that option. With Extendable Services, secondary subscriptions can be shared with target users, at the rate plan available for participating OEMs. Requests to extend third-party services can be made from the Extendable Services tab on the Asset Edit page.

Extendable Services requests can be accepted, rejected, or deferred to provide time for consultation and better decision support. Just click the Remind me later button to defer the request until your next login, or at a time that works for you.

This is a paid Geotab service based on the service plan of Base, Pro or ProPlus. Fleetistics offers rollup reporting for the most commonly needed data in your MyFleetistics account. Navigate to Analytics & Reports>Roll-up Report to see if the data provided is sufficient for your needs. Requests can be made to Fleetistics for additional reports if enough customers would benefit. 

Vehicle & Asset Telematics

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Mobile Viewing

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Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

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Curbing Fuel Fraud with Fleet Fuel Cards

Fleet Cards for Small Fleets Address Fuel Fraud

Many fleet operators have noticed rising incidence of fuel fraud as gasoline and diesel prices continue to rise.  Top on the list is making personal purchases with a company issued credit card.  Several ways this is commonly done are to dispense more fuel than the vehicle’s tank holds by using another container or another vehicle (often called slippage), purchasing unauthorized goods or services, and sharing a fuel card with unauthorized users in exchange for cash. Some employers have discovered employees fraudulently using merchant loyalty programs for their personal benefit.  Add to that the real risk of encountering a pump with a skimmer, and the potential for a major financial loss is compounded.

Fleetistics WEX Fuel Card

One way to combat fuel fraud is to use a fleet fuel card program that is integrated with your GPS tracking and telematics.  As you look at fuel cards for small fleets, be aware that the Fleetistics WEX fuel card integration is available as a standard offering to our Geotab customers using our WEX fuel card. It pulls data from both systems to more easily detect anomalies.

You can easily confirm the vehicle was located at the fueling location at the time the fuel was dispensed. You can monitor the gallons dispensed against the fuel tank size.  Even better, you can control what kinds of purchases the card can be used for, limit the amount of fuel that can be purchased in a week, and even what grade of fuel can be purchased.  Another benefit of using the Fleetistics WEX Fleet Fuel Card is access to your WEX account right from the MyFleetistics telematics user portal for access to basic and convenient fuel analytics. If you want to schedule reports and administer the account, the standard WEX account remains available.

Fleet Fuel Card Reports & Analytics

In MyFleetistics Analytics we provide a variety of ways to review your Fleetistics WEX Fleet Fuel card data, and even if you use another provider for your GPS tracking, there is still potential for integration with your GPS tracking data. In this view we display total fuel purchased for the timeframe, and vehicles or groups you select. Diesel and gas are color coded for easy reference.

Fleet Fuel Card Analytics
The fuel summary report breaks down dollars spent for fuel and non-fuel purchases, total gallons and averages per transaction.

Fleet Fuel Fuel Card Spend Summary
The fuel by merchant report can be sorted by any column to get to the specific information you need.

Fleet Fuel Card sort by merchant
The trending report gives insight into changes in your fuel usage over time. All MyFleetistics fuel reports can be exported to excel files to be combined with or compared to other performance indicators you may be tracking.

Fuel trend report

Fleetistics WEX fleet Fuel card

Download Fleetistics WEX Brochure

Apply for Fleetistics Fuel Card

Integrate Fleet Card Data

Vehicle & Asset Telematics

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Vehicle & Asset Telematics

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Fleet Preparation for Hurricanes

Fleet Preparation for Hurricanes

Fleet preparation for hurricanes and other natural disasters is a necessary step in general fleet management. Your GPS system is an invaluable tool in this preparation. From vehicle and equipment locations to current fuel levels, your GPS system provides the tools necessary to prep for the hurricane as well as the tools necessary to manage in the aftermath.

Vehicle driving in storm

Fuel Availability

The first step in Fleet preparation for hurricanes hurricane is to ensure the availability of fuel. In the aftermath of a hurricane or large tropical storm, rarely do fueling stations have the power necessary to pump fuel from storage tanks. Prior to the hurricane, make sure all vehicle and storage fuel tanks are full. If your organization maintains a local fuel supply, top off your vehicles at local gas stations to preserve locally stored fuel for after the hurricane. After a hurricane, the issue isn’t a lack of available fuel, it’s the inability to pump the fuel due to lack of electrical power. Most GPS systems report fuel levels of vehicles. This feature simplifies determining the vehicles that need fueling as well as the ability to monitor fuel levels in remote vehicles.

Missed Business Opportunities

If your business is one that will be in high demand after a hurricane, you should plan to capitalize on the situation as quickly as possible. To be ready you need three things in place. Inventory, people and systems. Determine what items are going to be in high demand and stage them at a safe location. Competitors who do not do this will not be able to get inventory for days or weeks and your business can thrive. People must be ready to return to work. Knowing who will be available will determine how much post hurricane work you can get done. Last is business systems must be in the cloud so they can be accessed from home or from any computer based on where Internet and power is available. Fleetistics uses Microsoft 365 from IGTech365 so employees can work from anywhere, anytime, with an Internet connection. Files are backup to the cloud using Azure and servers are virtual or co-located to avoid flood damage.

fuel level in tank

Fleet Preparation for Hurricanes -Staging Location

The next step in fleet preparation for hurricanes is to stage your fleet location. Make sure vehicles are protected from wind and water as much as possible. The primary danger to vehicles from the wind is falling trees or power lines. Hurricane force winds may not be high enough to affect the vehicle directly, but even a category one hurricane has winds high enough to take down power lines and trees. Power lines can take a vehicle out of service by blocking the vehicle’s path or by falling on the vehicle. After a hurricane, downed power lines are a danger because many times they are live. Falling trees are directly responsible for more damage to vehicles than wind. Stage your fleet in a location that mitigates the effects of downed power lines and falling trees as much as possible. Your GPS system provides the tools necessary to monitor your vehicles whether the staging area is at your location or a more secure remote location.

vehicle locations fleet management preparation for hurricanes

Organizationally, designate a disaster manager. This position should be the single point of contact for all fleet preparation for hurricanes and communications. The disaster manager and their team should have a reliable communication system that isn’t dependent on power from the electrical grid. In the case of cell phones, backup power sources for charging should be available. In many situations the fleet vehicles can be a source of power to recharge communication devices. Cell phones and tablets provide access to your GPS system. Since GPS systems are hosted, they will be available to internet connected devices. Many GPS systems offer a mobile app. Most of the mobile apps do not provide access to all features of the system. Using­­ a tablet provides a more convenient way to access the full GPS system by using a browser.

After The Hurricane

In the aftermath of a hurricane, the security of vehicles and equipment is paramount. Theft is a major concern after the hurricane passes. A GPS system provides the ability to create zones or geofences. This provides the ability to designate and monitor approved locations for vehicles and equipment. GPS systems can provide notification when vehicles or other device equipped assets are removed from designated areas.

After the storm

Many organizations use multiple GPS systems. Vehicles are managed by systems that specialize in reporting vehicle specific data. Other systems specialize in tracking trailers and other equipment. Fleetistics provides a unique tool for monitoring multiple systems in a single window. During and after a disaster, switching between multiple systems is an inconvenience and it uses more power through maintaining multiple connections to servers. Fleetistics offers a system that displays vehicles, equipment, and other assets in a single window. This simplifies monitoring all assets as well as conserves power.

In the aftermath of a hurricane, local, state, and federal government resources need time to deploy. After the hurricane, most government agencies, state organizations and individuals should prepare to be totally self-sufficient for at least 3 days. Crowd sourcing apps like the PubSafe app from Aftermath Data can be a great help both with internal and external disaster related communications.

Disaster planning can mitigate many of the challenges during and after the hurricane. Stockpile as much fuel and consumables as possible. Designate a disaster manager. Plan for the location of vehicles and other assets. Use the tools provided by your GPS system to monitor asset location as well as fuel levels and other parameters reported by the system.

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

MyGeotab Release 2101

MyGeotab Release 2101 Update

MyGeotab release 2101 includes a new and improved look and feel. Changes in colors, fonts and icons focus your attention on what is most important and impart information quickly. Many of the improvements are things we have been asking for, and we are especially excited to show you what is coming soon. It is a lot to take in, so we have used quite a few GIF images to tell the story. These updates should be rolled out toward the end of May 2021.

Some of the enhancements are available now to users who have feature preview turned on. To select the feature preview option, follow the instructions at this link (click here).

Expect to see design changes on these components.

  • HOS Logs and HOS Availability pages
  • Charging events
  • Updated logo and favicon to use accessible colors
  • Maintenance and Reminder Rule Add/Edit
  • Report pages
  • User options
  • Vehicle Edit page
  • User Edit page

New to Vehicles in Release 2101

Finally, users will be able to add vehicles without an associated device serial number. You can add vehicles as they are acquired and update with a device serial number when you are ready to install the devices. This allows you to organize in groups, add license plate info, and assign appropriate maintenance reminders in advance. You can also add assets that you may not need a tracking device for, but would like to do inspections or set maintenance reminders for.

To be able to sort based on this new functionality, three new statuses and icons will display on the Vehicles page.

  • Active with a tracking device
  • Active without a tracking device
  • Archived
New Vehicle Icons in Release 2101

Streamlined process for install records

Previously, Customers who employed Installers and used one of the installation websites had to navigate to a specific page to review new installation records and manually update the vehicle name, license plate and other information. Customers will now receive a prompt when there are new installation records, and can update the vehicle information using an Accept All button.

Device Data Streaming

With Data Streaming, Administrators can send share requests to partners they work closely with, and partners can subscribe to Data Streams that make sense for their business. Subscriptions are available on Base, Regulatory, Pro, and ProPlus rate plans, with easy billing that begins as soon as a share request is accepted. For more information on Data Streaming, stay tuned for Blog updates and training announcements. You can also email multistreaming@geotab.com.

New on the Map in MyGeotab Release 2101

Vehicle and Driver Label Options

Large fleets have wanted for a long time to be able to choose when vehicle names and driver names are displayed on the map to reduce clutter. Now you will be able to do just that. Easily add or remove the labels with a click.

New in Release 2101, Show Hide Labels on the Map

My Location Enhancement

If you used the MyLocation button in the past you may have wondered if it was working, as it only took you to the general area. In MyGeotab Release 2102 it will identify your actual location with a blue circle. This is a great tool to see where assets are in relation to where you are.

My Location

New Replay Feature Added to Map Options

This new feature allows you to replay trips for single or multiple vehicles adding visual insight to how the driver’s trip progressed. For example, you can focus on and replay parts of the trip there were delays or exception events to better understand what occured.

Route Replay in MyGeotab Release 2101

View Previous Trip & Current Position Together

You can now view the vehicles’ previous trip as well as the vehicles’ current position on the map. This feature adds context to the current location by helping users to understand the vehicles progress.

New Administrative Features in MyGeotab Release 2101

Emailed Reports to Individual Users

Sceduling reports to be sent to individual users a convenience we have long awaited. In MyGeotab Release 2101 you can still create a group and send to everyone in it, but now you can also choose an individual user to receive scheduled reports. This will be a real time saver for administrators.

Select AND or OR Logic in the Groups Filter In Feature Preview

Previously the OR function was the only available operator. Now, if you need to see just the tractors in your eastern branch, you will be able to select the AND function to refine your search.

AND OR Operators in MyGeotab Release 2101

Reprocess Data for Selected Rules Only

You can now select just the rules you want when requesting a reprocess of data. Previously, the system would evaluate all the rules in your database for the specified time period. Geotab heard our concerns that after a full reprocess of data, genuine exceptions are erased.

For example, an exception event is generated when a driver speeds in a construction zone. Then, later in the year â?? when the construction is completed â?? the speed limit reverts to the original posted road speed. In cases like this, when the data is reprocessed, some exception events are removed since the system now evaluates the rule against the current posted road speed. The ability to select specific rules when reprocessing data, preserves your data to avoid similar situations.

Reprocess Data Options in Release 2101

Inside Any Added to Event Types for Zone Rules In Feature Preview

The Inside Any event type generates a separate exception event for each zone when a driver drives through a cluster of zones â?? either overlapping or in close proximity to each other â?? with the same zone type. Previously a separate rule for each zone was required to achieve this result.

Set Truck Specific Speed Limits

On some roads there are different speed limits enforced for heavy duty trucks than for passenger vehicles. This new feature allows fleet managers to apply truck-specific speed limits based on posted road speeds for trucks.

In addition, adding truck speed limits to a group rather than on a vehicle-by-vehicle basis saves you time and automatically applies the rule to any fleet vehicles added at a later time. You can set up truck-specific speed limits using the rules page. Under Conditions, click the Add speed limit button then toggle Truck speed limit to Yes.

Speeding exception reports will use truck-specific speed limits for vehicles in groups that have opted to use this. When exceptions are calculated against truck-specific speed limits, the application indicates the maximum truck speed limit for your convenience.

Where there is a custom speed limit for trucks on a specific road segment, the map can be updated as well. Click the road segment on the map to view the general posted speed limit (left) and the truck-specific speed limit (right). To update either speed limit, select Update posted road speed from the list.

Maintenance Reminders in MyGeotab Release 2101

Improved Functionality & a Fresh New Look In Feature Preview

Tracking maintenance is easier than ever in MyGeotab Release 2101. A new bulk import feature allow you to easily add previous maintenance records. Of course you can still schedule preventive maintenance, receive reminders about upcoming and overdue maintenance and log completed maintenance. All of these features come with a new and improved, simple, easy-to-use UI and intuitive user experience. Currently these updates to Maintenance & Reminder features are only available in feature preview.

View All Reminder Rules in One Place

The Maintenance Reminder Setup page makes it easier to view all scheduled maintenance reminders in a single place. For each maintenance reminder, you can also view the following details: maintenance type, repeat frequency and number of vehicles. To access the list of scheduled maintenance reminders, go to Engine & Maintenance > Maintenance > Reminder Setup from the main menu. From there select Add Reminder to quickly and easily add new reminders and assign vehicles to them.

Manage Upcoming Maintenance

Manage your maintenance schedule on the new and improved Upcoming Maintenance page! Enjoy handy filter and sorting tools for vehicle, maintenance type, status and reminders to help you find what you need fast, while avoiding overdue maintenance events. You will find this page under Engine & Maintenance > Maintenance > Upcoming. Once there you can easily add comments and details to log completed maintenance events, add a new maintenance event that was not prompted by a reminder, and view your completed maintenance records.

Import Your Maintenance History

You will now be able to import your existing maintenance records into MyGeotab to have everything in one place. Keep a complete history of vehicle maintenance in one convenient location. Geotab will provide a downloadable Excel template. Just follow the instructions provided, and upload your records using the Bulk Import tool.

MyGeotab Release 2101 adds Bulk Import Maintenance Records

Last, but not least… An easy new way to unlock user accounts

We have all received that call from a user who has exceeded their login attempts and can’t log in. Now the administrator will be able to visit the Users page, click the lock icon beside the user, then click the Unlock button.

Unlock User Account

Tell Us Your Story!

We Hear a Lot of Great Success Stories

Fleetistics is sponsoring a contest for a chance to win an Amazon gift card when you tell us your story. We hear lots of great stories from our customers, all kinds of stories actually. Things like amazingly quick recovery of a stolen vehicle, litigation avoided after a collision based on telematics data, and one customer reported discovering that his clients with the prettiest receptionists always received much longer stops than others.

Tell Us Your Story

With that in mind, tell us your story!

We want to hear your GPS tracking success story. Your experience could be exactly what someone else needs to know, so tell us your story for a chance to win a $50 Amazon gift card. Even better, have your story featured on Fleetistics’ Blog with a link back to your business. Only Fleetistics’ customers are eligible to win.

Put those writing skills to work and tell us your story today. Email it to contact@fleetistics.com. Deadline for submissions is January 29, 2021. We will select a winner from the submissions we receive to tell your story in an upcoming blog post. Your name, logo, and a link to your website (with your approval) will be posted as well. We look forward to hearing about your success with telematics and sharing your story with others. So send us your story today!