Groups & User SecurityMatching Data Scope & Features to Users
User Security Groups
Users can be limited to various parts of the fleet application by assigning them to user clearance groups. Custom user clearance groups can be created to fine tune the fleet management system to meet specific organizational and access needs.
- Efficient user and system administration
- Remove menus which a group does not need access to
- Schedule reports for a group or individual
- Mass assign parameters to a group
- Schedule alert distribution to a group or individual
Users, Security & Groups
These three elements are extremely important to managing a GPS tracking and fleet management platform. How well these are handled determines how much work a customer has to do to administer the system after initial implementation. GPS tracking systems are not stagnant, they follow the changes in the organization.
Vehicles are bought, sold, traded and leased and these changes need to be reflected in the application. The same is true for drivers and system users. As people come and go or change areas of responsibility, the fleet management system needs to reflect these changes. If users, security roles and groups are not well designed, a lot of extra time will be needed.
Groups enable managers to see vehicles and assets at their level and below. With one change to a group, you can avoid having to change the individual permission of each user. This saves GPS program managers a huge amount of time.
Schedule Reports by Group
Scheduling reports is as easy as picking a group during report configuration. Image 500 employees and 5,000 vehicles which access the fleet management system and needs to be updated routinely. Having to touch each employee, driver or users becomes a full time job if the right tools are not available. By organizing reports, alerts, access and other aspects of the system, one change can be made at the group level which simultaneously updates many areas or users in one efficient step.
Alerts for Specific Groups
Groups are an essential element to managing access to organizational areas and specific trucks within those areas. Managers can see trucks at their level and below. The flexible nature of group creation makes this a feature a very powerful. With one change to a group, you can avoid having to change the individual permission of each user. This saves GPS program managers a huge amount of time.
As a result of this redeployment and the savings associated with not having to add new staff in the over utilized work group we are able to claim a six month payback on our Phase 1 investment even before we made the investment!Anonymous
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