Groups & User Security

Matching Data Scope & Features to Users

User Security Management

Users can be limited to various parts of the fleet application by assigning them to user clearance groups. Custom user clearance groups can be created to fine tune the fleet management system to meet specific fleet operator organization and access needs. Updating a clearance is as simple as checking and unchecking boxes.

Users, Security & Groups

These three elements are extremely important to managing a GPS tracking and fleet management platform. How well these are handled determines how much work a customer has to do to administer the system after initial implementation. GPS tracking systems are not stagnant, they follow the changes in the organization. Vehicles are bought, sold, traded and leased and these changes need to be reflected in the application. The same is true for drivers and system users. As people come and go and change areas of responsibility, the fleet management system needs to reflect these changes. If users, security roles and groups are not well designed, a lot of extra time will be needed. Be sure to discuss this in depth with all fleet tracking companies to understand the impact on daily operations to keep the system current.

Group Structure

Groups are an essential element to managing access to organizational areas and specific trucks within those areas. Managers can see trucks at their level and below. The flexible nature of group creation makes this a feature a very powerful. With one change to a group, you can avoid having to change the individual permission of each user. This saves GPS program managers a huge amount of time.

Schedule Reports by Group

Scheduling reports is as easy as picking a group during report configuration. Image 500 employees and 1,000 vehicles which access or are included in a fleet management system which requires routine changes. Having to touch each employee, driver or users becomes a fulltime job if the right tools are not available. By organizing reports, alerts, access and other aspects of the system, one change can be made at the group level which simultaneously updates many areas or users in one efficient step.

Alerts for Specific Groups

Groups are an essential element to managing access to organizational areas and specific trucks within those areas. Managers can see trucks at their level and below. The flexible nature of group creation makes this a feature a very powerful. With one change to a group, you can avoid having to change the individual permission of each user. This saves GPS program managers a huge amount of time.

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