Expert Fleet Management with Creative Vehicle Naming

Achieving Expert Fleet Management is the Goal

Expert fleet management is achievable, even in smaller companies where the fleet manager has a variety of other responsibilities. With that in mind, we put a lot of effort into training clients to get the most out of their telematics systems. A few tips and tricks can go a long way toward improving fleet management. Every now and then we see something that tells us they really got it! Today was one of those days.

What To Do When Devices Stop Reporting

The “bones” of your fleet management system are in the device or vehicle list. Fleetistics provides the Device Status Table to monitor reporting devices and easily submit a support case to efficiently resolve any issues. Often, when a vehicle is sold or undergoing a lengthy repair, the customer will remove it from the database. Customers should make a Group for vehicles/devices out of service so they can ensure they are plugged back in and returned to service. If a vehicle is to be sold, traded, or scrapped, the GPS tracker should be moved to another vehicle. Utilizing unique and telling device names and a date is a trick a customer recently used to stay on top of administrative changes taking place.

We always coach clients to keep their spares and unused devices listed in the database, and to name them in a way that tells them what they need to know. Here is a perfect example! Creative naming puts a ton of valuable information in front of the Administrator for Database #1 without ever leaving the vehicle/device list. That contributes to expert fleet management. In contrast, the Administrator for Database # 2 can see there are 3 devices not reporting but is not documenting the “why?” that results in action being taken.

Expert Fleet Management with Creative Vehicle Naming

Just imagine the many ways creative vehicle naming can be used to foster expert fleet management. In this short list of vehicles for Database #1, the Administrator is reminded to order parts needed, call the insurance agent, make sure certain vehicles are not used, assign projects to the mechanic based on most needed vehicles to return to service… all while maintaining a complete list of active devices in the database.

Let’s face it, we all have way too much to keep up with. The Administrator for Database #1 has come up with a simple telematics system “hack” that fosters expert fleet management in his organization. Something as simple as descriptive naming of vehicles is saving that organization valuable time and resources.

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

MyGeotab Release 2102

That’s right, it is time to preview MyGeotab Release 2102!

MyGeotab Release 2102 is packed so full of useful updates and design changes, we are preparing to make new training videos to keep up. Users that have turned on feature preview will be somewhat familiar with some of what is coming. To those who have not this post may feel a little like Christmas morning.

New MyGeotab Design

The design team has been working overtime to simplify the user experience to maximize functionality while encouraging exploration. With MyGeotab Release 2101 the new look will be applied by default. One of my favorites has been the redesigned Vehicle & Assets list. Choose your columns, place them in the order that works best for you, and hide what you do not need to see.

Updated MyGeotab Reports

Not only have the current 60+ existing reports been updated with more contemporary versions, but 17 brand new reports have been added as well. Check out the old design vs new.

These are the new reports you will want to look for.
  • Active engine faults
  • Idling violations
  • Average fuel economy
  • Speeding violations
  • Max speed
  • Asset utilization
  • ELD unidentified driver logs
  • ELD unverified logs
  • Unrepaired defects
  • Aggressive driving
  • Possible collisions
  • Driver safety scorecard
  • Seat belt violations
  • Fleet distance trend
  • Fleet utilization
  • ELD diagnostics and malfunctions
  • HOS violation breakdown
 

Clustered Mapping

Another feature coming out of Feature Preview is the Clustered Map. For large fleets, this is extremely useful.

Analytics Lab Now Installed by Default

We are just wrapping up a series of posts on the Analytics Lab and have shared several of the current experiments available to you. In MyGeotab release 2102, the Analytics Lab will be installed by default for users with the appropriate access credentials.

Dashboard Wizard is Brand New in Feature Preview

New customers will love this tool for setting up their system based on the pillar they want to focus on. Using a 3 step process, choose your pillar, select your reports, and choose the audience for those reports. The wizard will apply the appropriate rules. Current users looking to change their area of focus can apply the wizard as well. Once set up you can still change the parameters on specific rules or add custom reports to address other issues.

Live Map Advanced View

Also new in feature preview is an advanced view for viewing asset details like temperature, and fuel level on the map.

Terminology changes in MyGeotab Release 2102

To better reflect that not all fleets using the Geotab platform are primarily cars and trucks, and to prepare for connecting to more types of assets as technology marches on, some changes to terminology are coming in this release. In the main menu, and elsewhere throughout the application, Vehicles will now be Vehicles & Assets. In compliance-related features such as HOS reports, the term vehicle will continue to be used. Also, DVIR has been renamed Asset Inspection.

Device Replacement Messages

Two new tools have been added to the Vehicles & Assets list. One will alert you when a device upgrade is needed due to the coming 3G network sunset, and the other can be used to notify us when you are ready to order them.

And if that is not enough

Big Changes to Engine Data and Maintenance in MyGeotab Release 2102

Currency support has been added to Maintenance Reminders, and you can even select a regional currency on the options page. If you frequently cross borders, the application also supports multi-currency conversions. This currency support has been carried through to include the cost in maintenance reporting.

Also new in Maintenance, Next Week and Next Month have been added to the date picker options, and bulk import of maintenance records from .csv and .xlsx file formats are supported. Even more, you will now also be able to select regional units of measure in Engine Measurements, and future release plans for regional units of measure across the application.

Engine Faults Has A New Look & Feel

With more filter options to choose from and a clean new look, the engine faults report will make more sense to more people – not just the mechanic.

  • Compact table layout.
  • Ability to view/hide columns.
  • Filter options for source (vehicle or telematics) and/or protocol.
  • Total number of times a fault was logged.
  • View options for Fault Code, Description, Current Status and more.

There is truly much more, but this ought to be enough to whet your appetite for what is coming in MyGeotab Release 2102.

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

Vehicle & Asset Telematics

Electronic Forms

Mobile Viewing

Routing

3G Network Sunset

The 3G Network Sunset is Underway

To make room for 4G and 5G technology offering faster speeds and enhanced features, the 3G networks are being phased out. All of the pandemic and election drama we experienced in 2020 took our attention away from the coming transition, but technology marches on, with us or without us. Now is the time to be making plans for upgrading your 3G systems.

FREE GPS DEVICE WITH SERVICE TRANSFER

When Will it Happen?

It is hard to identify a definitive drop dead date for 3G because network upgrades get done in phases. Depending on where you are it could come a little sooner, or a little later, but the 3G sunset is definitely coming. Early adoption of 4G and 5G products will give you access to the faster speeds and enhanced capabilities, while waiting until the last minute could leave you without services.

For example, Verizon originally planned for 3G CDMA devices to sunset by the end of 2020, but later delayed the shut down by a year, now . Still, in some areas like East Texas, the 3G CDMA network is no longer viable. Additionally, an internal document acquired by Android Police indicates that T-Mobile has an aggressive timeline in place that will affect some 3G devices on their network starting early this year. After researching the subject, we found that the general consensus is by early next year, you definitely need to have 4G or 5G systems in place.

3G Verizon will stop working at the end of 2022 – Android Authority

3G AT&T will stop working by February of 2022

3G Network Sunset Resources

Planning for the 3G sunset now gets you ahead of the game. We have resources available to help you to prepare, and upgrade programs in place to mitigate the financial impact. We even have a special limited free device promo for new customers that are transitioning from another GPS provider, so be sure to share this with friends and business associates that are using other platforms.

PC Magazine – “AT&T Apologizes for Alarming Email About 3G Network Shutdown”

Tampa GPS Tracking and Telematics

Tampa GPS Tracking & Telematics For Fleets

Serving Fleets for 21+ Years

Fleetistics has been Tampa’s GPS Tracking and Telematics authority since the technology was in its infancy. We are recognized as a leading provider of fleet management technology both locally and nationally from Tampa since April 2001. Fleetistics was formally known as GPS Fleet Solutions for the first 15 years of operation. Over time the industry focus shifted from GPS tracking equipment to data-driven solutions. To reflect that shift GPS Fleet Solutions became Fleetistics (Fleet – Statistics).

Map Tampa GPS Tracking for Fleet

What the Future Holds

The long-term goal of Fleetistics is to translate data from any source and process it into readily consumable information. Data that comes from GPS tracking, dash cameras, sales reports, and other IoT devices provides a clearer picture when viewed contextually as part of a larger puzzle. We can leverage more out of every system when we use them together.

Additionally, the information provided at the right time, and in the right format, increases ROI. It enables fleet managers and field service operations to make good decisions quickly. By knowing the historical trend, a future trajectory can be projected. This allows fleet operators to visualize where their business is going in the next 30 to 90 days.

Tampa’s #1 GPS Vehicle Tracking and Fleet Management Provider

At a glance safety dashboard

As part of transforming into an information company, Fleetistics has developed several key capabilities. We are focused on development that facilitates growth and success in the telematics industry in Tampa, Florida, and nationally. As a result, Fleetistics has custom-developed our tools to take complex data strings from IoT devices and decode the information.

Simplifying Complex Integration

When data is transmitted by an IoT device (Compare GPS trackers) the data is sort of like a VIN. The entire GPS coordinate, battery voltage, and other status data are not clearly included in plain language. Instead, the data is put into a code string and each letter or number, or combination, in the string represents something. It is very much like the VIN on a vehicle but more complicated. The reason it is done this way is to minimize the number of kilobytes being transmitted. Sending a complete latitude and longitude + other data might be 10 kilobytes but the same data is encoded in a string it is 2 kilobytes. Over the course of a day or month, the 80% savings is reflected in a significant cost reduction from cellular carriers like AT&T, Verizon, T-Mobile, and Telefonica.

We process that complex data into a usable API saving our clients the time, cost, and frustration associated with complex development projects. Call us to learn more.

Return on Investment Series: COI

Telematics & GPS Cost of Ignoring

Simply stated, the cost of ignoring is money left on the table. Cost of ignoring (COI) can be thought of as the amount of lost savings that result when a company fails to undertake a strategic business investment that would otherwise improve operational efficiency. For fleet managers it can be thought of as the incremental operating costs resulting from the improper use of telematics or lack thereof.

 

ROI v. COI

COI has the same strategic goals as ROI, however there are a few fundamental differences as seen in the table below. The primary difference is that COI is focused on minimizing operating costs, whereas ROI is focused on maximizing incremental revenue.

 

ROI v COI

 

Finding Savings

 

Each fleet is unique, and therefore each fleet can have drastically different cost structures. In our research, we found that two variables specifically impacted a fleets operating costs: vehicle class and vehicle mileage.

Here is an example: A long-haul Heavy-Duty (HD) fleet will have a very different cost per mile (CPM) breakdown than a low-mileage Light-Duty (LD) fleet. In general, the HD fleet will likely have larger proportional fuel expenses per mile, but the fleet will have larger collision and claims CPM.

Savings opportunities available to a specific fleet will change based on the fleets operating characteristics. This can make the opportunities difficult to identify and quantify.

In the next series, we will discuss using our Fleet Savings Summary Report to quantify the ROI & COI.

 

View previous Return on Investment Series post here.

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